Patient Access Associate

Job Description

Job Description

Patient Access Associate

Location: Placentia, California 

Work Type: Full-Time, On-Site

Compensation: $25.00 - $26.00 per hour (Based on Experience)

Are you a compassionate, detail-oriented professional looking to make a real difference in healthcare? Join our dynamic patient access team at our Irvine clinic and become the welcoming gateway to quality care. As a Patient Access Associate, you'll be the first point of contact for our patients, setting the tone for their healthcare experience while expertly managing critical administrative functions. This is more than a front-desk role—it's an opportunity to grow your skills, mentor teammates, and directly impact patient satisfaction in a fast-paced, supportive environment.

• Deliver exceptional customer service by greeting patients, families, and visitors with warmth and professionalism, upholding our Patient's Bill of Rights
• Complete comprehensive patient registration by collecting, verifying, and accurately inputting demographics, insurance eligibility, and health information into our EHR system
• Master insurance verification and benefits analysis—generate accurate estimates, perform reverifications, and communicate financial responsibilities clearly to patients
• Manage the full appointment lifecycle including scheduling, rescheduling, confirmations, follow-ups, and referral coordination with clinical staff and provider offices
• Process patient payments including co-pays and outstanding balances with accuracy and discretion
• Obtain and maintain required patient signatures for consents, financial agreements, and regulatory compliance documentation
• Handle incoming calls with professionalism and efficiency, directing patients to appropriate clinic areas
• Identify and resolve patient data discrepancies proactively, ensuring data integrity across all systems
• Independently manage escalated scheduling and registration issues with problem-solving skills and composure
• Serve as a mentor and subject matter expert for new Patient Access Associates, contributing to team development
• Provide cross-clinic support as needed to maintain seamless operational coverage
• Maintain professionalism, empathy, and emotional intelligence when assisting patients in high-volume settings, including those experiencing frustration or distress
• Perform additional administrative duties as assigned to support clinic operations

• High School Diploma or GED
• 1-2 years of insurance verification experience in a healthcare setting
• 1-2 years of experience in a patient-facing clinical or healthcare role
• Excellent verbal and written communication skills with strong customer service orientation
• Demonstrated ability to multitask and prioritize in a fast-paced, high-volume environment
• Proficiency with computer systems and software including Microsoft Outlook, Word, Excel, and PowerPoint
• Strong organizational and planning abilities with attention to detail
• Ability to maintain professionalism and composure when handling complex or sensitive situations

• Experience with NextGen EHR system
• Bilingual proficiency: English-Spanish, English-Farsi, or English-Mandarin
• Previous experience training or mentoring team members
• Certification as a Patient Access Associate or similar healthcare administration credential

• Ability to work an 8-hour day with prolonged periods of sitting
• Ability to lift up to 15 pounds occasionally
• Local travel as needed for clinic support

We're committed to creating a supportive, inclusive workplace where every team member can thrive. You'll work alongside compassionate healthcare professionals who value collaboration, professional growth, and patient-centered care. This role offers the opportunity to develop expertise in healthcare administration, mentor colleagues, and build a meaningful career in a field that truly matters.

If you're passionate about healthcare and excited to be the welcoming face of our clinic, we'd love to hear from you. Apply today to join our team in Irvine and start your journey with us!