Sr. Subcontractor Administrator/Specialist

Job Description

Job Description

The salary and grade level offered to the selected candidate will be based on the candidate’s education, training, and/or relevant experience.

ONSITE ONLY No REMOTE

Procure major and critical materials, components/equipment, and services of a highly specialized and complex nature to obtain the most advantageous combination of price, quality, and delivery. Items purchased are under a government funded contract.

MINIMUM QUALIFICATIONS

Grade 31:

Education/Experience:

· BA/BS in Business, Engineering or Management or recognized equivalent plus a minimum of six (6) years of related experience including 4 years of government related procurement or business management experience.

· Working knowledge of applicable Federal Acquisition Regulations (FAR) and the Department of Energy Acquisition Regulations (DEAR), procurement, and Prime Contract requirements.

Other Requirements:

· Must possess working knowledge of procurement theories, principles, techniques, policies, regulations, and legal requirements to apply theories and new technologies to successfully complete a wide variety of complex assignments.

· Must possess highly developed organizational skills and be able to manage projects and special assignments to deliver results on time and within budget.

· Must be able to work independently under consultative direction and to be technically competent to work on the most complex procurement activities and recommend changes in systems and procedures.

· Must be able to act as lead person or technical expert to direct the work of others, develop and implement special projects and resources, write procedures and guidelines.

· Must be able to use independent judgment to provide solutions to a wide range of complex problems.

· Must justify, defend, negotiate, or settle matters involving significant or controversial issues.

· Must be able to interface with individuals or groups from inside and outside of the organization.

· May be required to make presentations to employees, managers, senior managers and/or others.

Grade 32:

Education/Experience:

· BA/BS in Business, Engineering or Management or the recognized equivalent plus

· A minimum of ten (10) years of experience including four (4) years of direct and/or government related procurement experience.

Other Requirements:

· Must possess mastery knowledge of procurement theories, principles, techniques, policies, regulations, and legal requirements to apply theories and new technologies to successfully complete a wide variety of complex assignments.

· Must be able to identify and resolve a wide variety of complex assignments. Must possess highly developed organizational skills and be able to manage projects and special assignments to deliver results onetime and within budget.

· Must possess expert knowledge and proficiency of Federal Acquisition and Department of Energy Acquisition Regulations, procurement, and contract requirements. Broad knowledge of commercial and FAR based procurement processes.

· Expertise in business, contract terms, and the administration/management of all facets thereof.

· Must be able to work independently under consultative direction and to be technically competent to work on the most complex procurement activities and recommend changes in systems and procedures.

· Must be able to act as lead person or technical expert to direct the work of others, develop and implement special projects and resources, and write procedures and guidelines.

· Must be able to use independent judgment to provide solutions to a wide range of complex problems.

· Must be able to perform broad and intensive practices to establish concepts, theories, or programs, or to resolve complex problems. Must possess mastery knowledge of industry specific software applications.

· Must justify, defend, negotiate, or settle matters involving significant or controversial issues.

· Must have the ability to communicate effectively with all levels of procurement management.

· Must be able to interface with individuals or groups from inside and outside of the organization, senior management, as well as high-ranking officials from outside the organization. May be required to make presentations to employees, managers, senior managers and/or others.

· Must be able to solve the most difficult problems involved in influencing the DOE and the direction of internal associates, peers, and management toward successful completion of the Procurement Mission.

· The position involves the expertise to manage assigned responsibilities and communicate to a variety of personnel with diverse experience, skills, abilities, and goals.

· In addition, the position involves the ability to assist personnel in forming complex and innovative strategies.

· This involves a variety of expertise applicable to the best interests of the DOE, reducing and eliminating risks for both parties.

Licenses/Certifications:

• Certification by the National Association of Purchasing Management or National Contract Management Association preferred.
  
   

MAJOR RESPONSIBILITIES/SCOPE OF WORK

· Maintain a safe and healthful work environment by following established safe work practices and procedures; investigating and reporting identified safety concerns or situations.

· Implement standards contained in the Company “Code of Ethics & Business Conduct,” Company EEO practices, and DOE directives.

· Identify, evaluate, and recommend potential suppliers for major and critical materials, equipment and services of a highly specialized and complex nature working closely with suppliers.

· Complete a thorough review of all ordering requirements to ensure responsive proposals can be obtained. Resolve any deficient areas prior to soliciting bids.

· Develop effective Request for Proposals and subcontracts to reflect the proper subcontract type, basis for award evaluation criteria, pricing schedules, labor standards requirements, and applicable technical and administrative documents.

· Perform thorough and comprehensive price justifications of each procurement action utilizing applicable cost/price analysis techniques to ensure price reasonableness.

· Develop a comprehensive negotiation plan and serve as lead negotiator for major subcontracts.

· Effectively administer subcontracts and negotiate subcontract changes and ensure invoice payments are in accordance with subcontract pricing requirements.

· Anticipate possible changes in technical requirements that may develop during a subcontract and coordinate with internal and supplier management the effects.

· Establish a comprehensive schedule of internal and supplier subcontract activities required to be met to ensure completion with required dates. Monitor and expedite as appropriate with internal and/or supplier management.

· May act on behalf of the Department Manager as assigned.

· Regular attendance is required.

· Contributes to team effort by accomplishing related results as needed.

· Perform all procurement activities in a manner that fosters the highest degree of ethical conduct and public trust.

· Regular in-person attendance is required.

· Contributes to team effort by accomplishing related results as needed.

2017 – Based on our past performance with the Department of Energy (DOE), UGT was selected into the Mentor Protégé program to support Stanford National Accelerator Laboratory (SLAC) in California.
2013-2015 – UGT secured 400% growth over this 3-year period.
2012-2017 – Inc. Magazine has named UGT to its 500/5000 list of top IT service companies in the US for six straight years.
2018 – UGT has been honored as a Proven Performer in the ZeroChaos Performance Excellence Program.

Company Description

2017 – Based on our past performance with the Department of Energy (DOE), UGT was selected into the Mentor Protégé program to support Stanford National Accelerator Laboratory (SLAC) in California.\r\n2013-2015 – UGT secured 400% growth over this 3-year period.\r\n2012-2017 – Inc. Magazine has named UGT to its 500/5000 list of top IT service companies in the US for six straight years.\r\n2018 – UGT has been honored as a Proven Performer in the ZeroChaos Performance Excellence Program.