Administrative Assistant 3

Job Description

Job Description

Job Title: Administrative Assistant 3 (IT)

Date Posted: 9/14/2026

Job Type: Contract Full-Time

Immediate W2 contract position available in Birmingham, AL (Hybrid option).
Estimated Duration: 15 months

• Provide expert-level administrative support to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.
• Strong preference for company system experience and preference for experience in an administrative role supporting a corporate communications team.
• Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
• Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
• Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
• Oversee expense tracking and reporting, ensuring accuracy and compliance with organizational policies.
• Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
• Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Support tracking and adminstering departmental projects, deadline and activities.

Desired Qualifications:

• 5-10 Years
• The Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners.
• The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders.
• Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment.
• Ability to organize a daily workload by priorities must be able to meet deadlines in a fast-paced, rapidly changing environment.
• A proactive problem-solving approach is required, as well as strong decision-making abilities and professional-level verbal and written communication skills.

Anticipated Assignment Schedule:

• At least 4 days per week on-site, with the potential flexibility to be remote 1 day.

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

Company Description

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.