Senior Accounts Payable Specialist
Sunstall Inc.
AboutVanguard Vanguardisagrowingelectricalcontractingfirmspecializinginlow-voltagetemperaturecontrolsandBuildingManagementSystems(BMS).FoundedinNewYorkCityin2007,weoperateacrosstheNewYorkmetroareaandTexas—includingDallas–FortWorth,Austin,andSanAntonio—anddeliverlarge-scaledatacenterprojects.WerunonSageIntacct(ERP),SageConstructionManagement,andMiter(payrollandexpensemanagement).Aswescale,wearebuildingabest-in-class,fullyin-housefinanceteam,andthisisaground-floorseattohelpshapehowitruns. PositionSummary WeareseekinganexperiencedSeniorAccountsPayableSpecialisttoownfull-cycle,job-costaccountspayableend-to-endinahigh-volumeconstructionenvironment.WorkingprimarilyinSageIntacctandSageConstructionManagement,youwillensurevendorandsubcontractorinvoicesareaccuratelycoded,properlyapproved,compliant,andpaidontime—andyouwillhelpbuildthecontrolsandprocessesthatletourAPfunctionscaleasthecompanygrows. KeyResponsibilities Ownfull-cycleaccountspayableend-to-endforahigh-volume,multi-branchconstructionoperation. Performthree-waymatchingofinvoicestopurchaseorders,subcontractcommitments,andreceiptswithinSageIntacctandSageConstructionManagement. Accuratelycodeinvoicestojobs,phases,andcostcodes;partnerwithprojectmanagerstoresolvediscrepanciesandkeepjobcostsclean. Ownsubcontractorcompliancebeforereleasingpayment—lienwaivers,retainage,certificatesofinsurance(COIs),andW-9s. Manageweeklycheckruns,ACH,andcreditcardpayments;ownvendorrelationshipsandresolveinquiriespromptly. Maintainthevendormasterfileandprepare/fileannual1099s. OwntheAPsideofmonth-endclose—accruals,open-payablesreconciliation,andaccountanalysis. Applythecorrectproject-specificsales-taxexemptionandresalecertificatestovendorpurchases;flagtaxablevs.exemptspendandsupportuse-taxaccrual. ServeastheAPsubject-matterexpert:document,standardize,andimproveAPprocessessotheyscalewithoutaddingheadcount,andmentorjuniorAPstaffastheteamgrows. SupportcompanycreditcardandexpensecodingandreconciliationinpartnershipwiththeStaffAccountant. Qualifications 5+ yearsofaccountspayableexperience,includingconstruction,engineering,oranotherproject-based,job-costenvironment. SageIntacctexperiencerequired;experiencewithSageConstructionManagementaplus.CandidateswithdeepexperienceonacomparableconstructionERP(Sage300CRE,Viewpoint/Vista,Foundation,Procore)whocanrampquicklyonIntacctwillbeconsidered. Strongcommandofjob-costaccounting,POs/commitments,retainage,andlien-waiverandCOIcompliance. Provenabilitytoownahigh-volumeAPfunctionautonomouslywithahighdegreeofaccuracy. AdvancedExcelskillsandclearcommunicationacrossfieldandofficeteams. Associate'sorBachelor'sdegreeinAccountingorFinanceaplus;equivalenthands-onexperienceconsidered. Exposuretounionfringesandcertified/prevailing-wageworkaplus. WhyVanguard Joinawell-run,growingspecialtycontractoratanexcitinginflectionpointforthebusiness. DirectmentorshipfromanexperiencedSeniorAccountingManager,withrealroomtogrowastheteamandcompanyexpand. Competitivebasepay,adiscretionaryperformancebonustiedtocleargoals,andafullbenefitspackage. VanguardisanEqualOpportunityEmployer.Allqualifiedapplicantswillreceiveconsiderationwithoutregardtorace,color,religion,sex,nationalorigin,disability,protectedveteranstatus,oranyotherprotectedcharacteristic.Thepostedsalaryrangereflectsagood-faithestimate;actualcompensationwilldependonexperience,qualifications,andinternalequity. #J-18808-Ljbffr Sunstall Inc.
- ...finance team, and this is a ground‑floor seat to help shape how it runs. Position Summary We are seeking an experienced Senior Accounts Payable Specialist to own full‑cycle, job‑cost accounts payable end‑to‑end in a high‑volume construction environment. Working primarily...SeniorFor contractorsFor subcontractorWork at office
Vanguard Maintenance and Electrical, Inc.
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Greenwich, CT2 days ago $43k - $50k
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