Administrative Assistant

Administrative Assistant Performs a wide variety of administrative duties to assist the Plant Manager in the business operations. Assists in the preparation of agendas, presentation and reports of various meetings and plant functions. Greets and assists visitors to the plant. Maintains polite and professional communication via phone, email and mail. Assists in coverage of main phone line. Handles employee questions (benefits, leave of absences, EAP, etc.). Assists with scheduling plant meetings, which can include, but are not limited to the following: scheduling meeting space, coordinating schedules, and responsibility for meals being provided. Responsible for community-related events, annual Christmas party and annual company picnic. Maintain plant personnel files and other sensitive records. Distributes various daily, weekly, monthly and annual reports. Makes travel, seminars and training arrangements for candidates and plant personnel. Assist in planning events as needed for all activities and sustainability initiatives. Assists plant office staff as necessary to complete daily activities and perform other duties as assigned. Assists with plant personnel with IT setups and requests. Updates visual boards (posters, PowerPoint, etc.) at the plant as needed, including with KPI data provided by managers. Assists the plant with inbound and outbound mail. Assists Regional HR Manager and Health and Safety Manager with various activities. Processes payroll on a back-up basis using Kronos as well performing weekly payroll duties. Three (3) to five (5) years experience in an administrative role. Proficiency with various software applications including Microsoft Excel, Word, and Outlook. Experience with Kronos is a plus. Must have ability to learn additional software programs, such as HRIS systems, and others. Capacity to work in a multi-tasking, team environment, and interact with internal and external personnel to accomplish goals. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills with attention to conveying accurate and appropriate information. Ability to use good judgment when communicating with employees and customers, and to maintain discretion and confidentiality. Office environment; may be required to lift to 10 pounds. High school diploma required; Associate degree preferred. Sparrow Company Executive Search & Staffing