Creative Project Coordinator

Job Description The Project Coordinator supports the planning, execution, and delivery of creative projects across the organization, reporting to the Manager, Creative Project Planning. As part of the Creative Operations team, this role contributes to real-time graphics, production workflows, set design and installation, and cross-platform execution. The team operates at the center of creative and production, partnering with scheduling, production, and technical teams to ensure work is planned, tracked, and delivered efficiently. This role plays a critical part in managing the details of project line items, maintaining clear communication with task owners, and ensuring projects stay on track. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, cross-functional environment. Key Responsibilities Assist in planning and coordinating creative project activities from initiation through completion Develop and maintain detailed project schedules, timelines, and task trackers Manage project line items, ensuring tasks are clearly defined, assigned, and tracked to completion Communicate regularly with task owners to monitor progress, provide updates, and ensure accountability Monitor project progress and ensure milestones and deliverables are met, proactively flag risks or delays as needed Schedule and organize meetings, including preparing agendas, capturing meeting notes, and tracking follow-up actions Support quality assurance efforts and assist with performance tracking across projects Provide administrative and operational support to the project management and planning team Maintain accurate project documentation and ensure information is current across planning tools and systems Collaborate across departments and with external vendors to ensure alignment on priorities, timelines, and deliverables Qualifications: Qualifications 1 to 3 plus years of experience in project coordination, administration, or a related role Strong organizational and time management skills with the ability to manage multiple tasks simultaneously Excellent written and verbal communication skills Proficiency in project management tools such as Asana, Trello, Jira, Monday.com , or MS Project Ability to work collaboratively within a team and across departments Ability to adapt quickly to changing priorities and evolving project requirements Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision. VERSANT Media's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to View email address on click.appcast.io . VERSANT Media is committed to fair and equitable compensation practices. We include a good faith pay range for each position to comply with applicable state and local pay transparency laws and to promote equity across our organization. Actual compensation will be based on factors such as the candidate's skills, qualifications, experience, and location and may include additional forms of compensation and benefits such as health insurance, retirement plans, paid time off, etc. _ _ VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from VERSANT's Talent Acquisition team will be deemed the sole property of VERSANT. No fee will be paid in the event the candidate is hired by VERSANT as a result of the referral or through other means. __ Compensation: $25-$25 #J-18808-Ljbffr Versant Media