Accounts Payable Specialist

Accounts Payable Specialist

Solely funded by philanthropists Gary and Mary West, West Health includes the nonprofit and nonpartisan Gary and Mary West Health Institute and Gary and Mary West Foundation in San Diego, and the Gary and Mary West Health Policy Center in Washington, D.C. These organizations are working together toward a shared mission dedicated to enabling seniors to successfully age in place with access to high-quality, affordable health and support services that preserve and protect their dignity, quality of life and independence. Through a combination of medical research and policy initiatives, collaborations, education, and advocacy, West Health is committed to supporting and creating healthcare delivery models that improve care and access for our fast-growing, diverse population of seniors. Data/Data Science is an important engine that powers our work.

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable function, ensuring accuracy, timeliness, and compliance with organizational policies and internal controls. This role serves as a key liaison between vendors and internal stakeholders, supports month-end close activities, and drives process improvements to enhance efficiency and effectiveness within the Accounts Payable function.

General Duties and Responsibilities

• Perform full-cycle accounts payable processing, including obtaining invoice approvals, coding invoices, and entering them into the accounting system. Ensure invoices are complete, properly formatted, and supported by required documentation.
• Manage the monthly close of accounts payable in an accurate and timely manner.
• Research and resolve accounts payable issues; serve as the primary point of contact for vendors regarding payment inquiries and discrepancies.
• Review and process corporate credit card reports and employee expense reports in SAP Concur, ensuring compliance with organizational policies and timely, accurate recording.
• Manage additional functionalities within SAP Concur; troubleshoot and resolve system-related issues and user inquiries.
• Prepare and process check runs for multiple entities, ensuring appropriate review and authorized signatures are obtained.
• Prepare and submit payment requests, including bank transfers, wire transfers, ACH payments, and check runs, in a timely manner.
• Assist with audit preparation by compiling supporting documentation related to Accounts Payable, as needed.
• Identify opportunities to streamline accounts payable processes and implement best practices to improve efficiency and strengthen internal controls.
• Develop, document, implement, and maintain accounts payable policies, procedures, and workflows, ensuring adherence to organizational guidelines and regulatory requirements.
• Perform additional duties as assigned.
• Commitment to West Health's values and mission.
• This role requires a regular in-office presence from Tuesday through Thursday to support collaboration and business needs during core hours of 9 AM to 5 PM. Mondays and Fridays may be worked remotely, provided availability aligns with standard working hours. The primary focus is on fulfilling responsibilities, delivering results, and collaborating effectively with others.

Qualifications and Education

• Bachelor's Degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
• 3+ years of progressive accounts payable experience, preferably in a multi-entity organization
• Strong understanding of full-cycle accounts payable processes and internal controls.
• Experience with SAP Concur (expense and invoice modules preferred).
• Proficiency in accounting systems and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong communication skills with the ability to interact effectively with vendors and cross-functional teams.
• High level of accuracy and attention to detail.
• Must believe in public health and science

Compensation and Benefits

• The estimated salary range for this position is $31.00 - $35.00 an hour.
• Up to 10% Annual Performance Bonus rewarding your hard work and success.
• Hybrid Work Schedule - offering flexibility to balance your work and personal life.
• Comprehensive Benefits Package including Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Life Insurance, and a Flexible Spending Account to support your health and well-being.
• 100% Premium Coverage for Employee Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, and Life Insurance, plus 70% coverage for dependents for medical, dental and vision ensuring both you and your family are well cared for.
• Generous 5% Retirement Plan Match helping you build a secure financial future.
• Professional Development Reimbursements investing in your growth and career advancement.
• 15 Days of Paid Time Off plus 16 Paid Holidays promoting a healthy work-life balance and time to recharge