Entry Level Facilities Administrator/Clerk

Manufacturing Facilities Administrator

Amphenol Aerospace Operations is seeking a Manufacturing Facilities Administrator to work out of its state-of-the-art facility in Mesa, AZ.

Location

• Mesa, AZ
• 25 minutes from Phoenix, AZ

General Purpose:

To support maintenance operations and support groups by managing work order processes, coordinating parts and purchasing activities, maintaining inventory, and assisting with vendor coordination and administrative tasks.

Responsible for ensuring maintenance activities are properly initiated, tracked, and documented while supporting the overall efficiency and organization of maintenance operations.

The key responsibilities of the Manufacturing Facilities Administrator include, but are not limited to:

• Review maintenance requests and create work orders as needed.
• Ensure work orders include basic required information.
• Monitor open/overdue work orders and communicate gaps to maintenance leadership.
• Review completed work orders for missing or unclear information.
• Maintain general accuracy of CMMS data, including asset records and attachments.

• Order maintenance parts, consumables, and supplies.
• Track orders and follow up on deliveries to ensure timely receipt.
• Maintain and organize maintenance parts storage areas.
• Monitor inventory levels and assist in maintaining appropriate stock levels.

• Manage site purchasing requests through internal request system.
• Review requests for completeness and route for approval.
• Process approved purchases using company purchasing card (P-card).
• Track orders through delivery and ensure proper distribution to requestors.
• Maintain records of purchases and receipts in accordance with company policy.

• Schedule and coordinate external vendors, service providers, and inspections.
• Obtain and track quotes as requested by maintenance leadership.
• Coordinate site access, timing, and basic logistics for vendor visits.
• Ensure service documentation and reports are received and properly stored.

• Maintain shared maintenance calendar for vendor visits and planned activities.
• Assist in coordinating maintenance work and equipment downtime as needed.

• Maintain maintenance records, service reports, manuals, and certifications.
• Upload and attach documentation within CMMS.
• Review basic reports and communicate open items or issues to the maintenance team.

The Person:

The key skills and qualities of a Manufacturing Facilities Administrator at Amphenol Aerospace Operations include:

• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Good communication and follow-up skills.
• Ability to manage multiple tasks and priorities.
• Basic computer skills and system navigation (CMMS, purchasing systems, Excel).
• Ability to work independently while supporting team environment.

Education & Experience:

• High school diploma or equivalent.
• 1-3 years of administrative or coordination experience preferred.
• Experience in a manufacturing or maintenance environment is preferred.

Physical Requirements:

• Ability to lift 25-40 lbs.
• Ability to sit or stand for extended periods.
• Ability to occasionally pick up or transport materials.

Training & Development:

• On-the-job training.
• CMMS and internal systems training.
• Safety and compliance training.

The Company:

With manufacturing sites in Sidney, NY, Mesa, AZ, Nogales, MX, and a Design Center in Pasadena, CA, Amphenol Aerospace Operations has been a leader in designing and manufacturing electrical components for the aviation and commercial airplane industry for over 100 years.

Focusing on serving the needs of advanced and challenging market segments, we pride ourselves on our consistent ability to innovate and provide the markets with new creative solutions.

Working at Amphenol means you are recognized and valued for your contributions because we believe that our human capital is the most valuable asset we have. We support and encourage career development for all employees and have ample opportunities for advancement.

We pride ourselves for being customer-centric, accountable, reliable, and enthusiastic in all that we do. These values are ingrained in each of us and contribute to a culture of teamwork and meaningful work.

Amphenol offers competitive pay and benefits. The candidate must be able to legally work in the United States; we are unable to provide sponsorship. This position requires access to controlled technology that is subject to US export controls. Qualified candidates must be a US person (including US Citizen, lawful permanent resident, or protected individual as defined by 8 U.S.C. 1324b(a)(3)) or eligible to obtain required authorization(s) from the U.S. Government.

Amphenol is a proud Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, sex, sexual orientation, gender identity or expression, national origin, age, protected veteran status or disability status. We aim to create an inclusive working environment where all employees are respected and treated equally.

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