Associate, Executive Administration

About Repair the World: Repair the World mobilizes Jews and their communities to take action to pursue a just world. We believe that service in support of social change is vital to a flourishing Jewish community and an inspired Jewish life. By 2030, Repair will inspire and catalyze one million acts of service towards repairing the world. Repair is building a national Jewish service movement of flourishing Jewish communities that serve in pursuit of a just world. Repair mobilizes young adults to serve in their communities, catalyzes service through deep partnerships within Jewish communal organizations, and inspires people to take action through time-bound thematic national service campaigns. Our mission provides volunteers with an increased connection to meaningful service and learning as a Jewish value, builds capacity for nonprofit partners to meet their missions, and deepens connections across lines of difference. Position Overview Repair the World is looking for an organized, detail-oriented, early-career professional to provide administrative and logistical support in all aspects of executive team work, including donor, prospect, partner, and board member engagement and communication. The person in this role holds many moving pieces at once, communicates clearly across teams, and moves work forward proactively. This person will assist with relevant project management tasks and provide calendar management support. Preferred candidates will be highly organized, an effective communicator, a self-starter, and will demonstrate critical thinking and relationship-building skills. This role requires the ability to plan, organize, and manage competing priorities productively. The person in this role will also identify where AI tools and automated workflows can take repetitive administrative work off people’s plates — and help implement them. You’ll use AI tools, including Claude, so more of your time goes to the judgment calls and follow-through that actually need a person. This is a full-time non-exempt position. The Associate, Executive Administration will report directly to the Director, Office of the President , and work closely with the executive team. This is a hybrid position, ideally located in New York City ; consideration may be given to people living in another Repair the World community (Atlanta, GA; Boston, MA; Chicago, IL; Detroit, MI; Los Angeles, CA; Miami, FL; Orange County, CA; or San Francisco Bay Area, CA). Some travel will be required. Position Responsibilities Admin, Comms & Project Support Provide scheduling and calendar support for the executive team Use AI tools, including Claude, to support drafting, research, and communications workflows Draft, proofread, and send internal and external correspondence: emails, funder materials, memos, and reports Manage competing priorities and deadlines across confidential, time-sensitive projects Track and reconcile monthly credit card statements; prepare and process expense reports and purchase orders on behalf of the exec team Build and maintain project dashboards in Monday.com, tracking agendas, resources, and updates Salesforce data entry, retrieval, and light reporting Identify and help implement AI tools and workflows that streamline admin and ops systems Coordinate logistics for projects, meetings, convenings, and travel Stakeholder Support Coordinate logistics for meetings, conferences, travel, and stakeholder events Assemble and distribute meeting materials; manage prep and follow-up Draft funder communications, research, agendas, and schedules for stakeholder meetings Liaise with exec team members, lay leaders, donors, and partners Position Skills & Core Competencies: We recognize that few candidates will bring every qualification listed below. If your experience aligns with many of these requirements and you believe you can succeed in the role, we encourage you to apply. Organization & Attention to Detail: Demonstrated ability to manage multiple competing priorities, timelines, and details with accuracy across time-sensitive projects, keeping many moving pieces on track without dropping things. Communication & Coordination: Strong written and verbal communication, with the ability to draft clear, polished correspondence and coordinate effectively across teams, executives, and external stakeholders. Discretion & Sound Judgment: Ability to handle sensitive information with confidentiality, professionalism, and good judgment. Systems & Process Orientation: Picks up new tools quickly and looks for ways to make them work better, including where AI can take repetitive work off people’s plates. Growth Mindset & Adaptability: Stays flexible when priorities shift, welcomes feedback, and treats new challenges as a chance to learn and grow. Service Mindset: Commitment to serving others and excitement for how strong administration, logistics, and operations make Jewish service possible. Requirements: 1–2 years of professional experience in operations, program coordination, administration, or a similar role. Comfort with data entry and a high bar for accuracy. Experience with, or the ability to quickly learn, Salesforce, Monday.com, Google Workspace, and e‑signature and payment tools like Adobe Sign and Bill.com. Strong written and verbal communication. Commitment to Repair’s mission of Jewish service and learning. Repair the World Equal Employment Opportunity Statement We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. This includes Black, Latinx, and Asian people, Black Jews, Jews of Color, Sephardi and Mizrahi Jews, lesbian, gay, bisexual, trans, and gender non‑conforming people, and people with disabilities. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds. The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, alienage or citizenship status, creed, genetic predisposition or carrier status, national origin, disability condition, marital status, status as a disabled or Vietnam era veteran, or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. Compensation Compensation at Repair the World is based on the salary band for the role and cost of living for the location where the final candidate resides. The annualized salary for this role is between $52,000 - $65,000 depending on location. Benefits package includes paid time off for service in addition to vacation, sick time, personal days and holidays. Employer covers 100% of full‑time employee’s health premiums (medical/dental/vision) for most plans and 50% for dependents. Additional benefits include retirement matching, professional development funds, employer‑paid short and long term disability coverage plus access to the Jewish Learning Collaborative and our Economic Access Fund. In addition, employees that have been with Repair for at least six months are eligible for 16 weeks of paid parental leave (pro‑rated for employees with Repair less than 6 months). #J-18808-Ljbffr