Bilingual Spanish Administrative Assistant

Skills: Bilingual Administrative Support, Receptionist Duties, Customer Service, Front Desk Operations, Clerical Support, Mail Handling, Meeting & Conference Room Coordination, Calendar Management, Office Equipment, Record Keeping, Confidential Information Handling, Attention to Detail, Multitasking, Microsoft Office, IT Systems, Spanish & English Fluency, Organization, Data Entry, State Government Knowledge.

The Temporary Bilingual Administrative Assistant will report directly to the EEC Lawrence Regional Director. They will serve as the primary coverage or back up coverage for the Office Support Specialist in the office. On days that the Office Support Specialist is in the office, the Temporary Bilingual Administrative Assistant will serve as the primary front desk coverage. The Office Support Specialist will cover breaks for the Temporary Bilingual Administrative Assistant.

Detailed Statement of Duties and Responsibilities:  

• Performs receptionist responsibilities including: 

• Greets callers warmly and ascertain reason for calling 

• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units 

• Greets visitors at the regional office and ensures appropriate personnel are notified 

• Performs general clerical functions to support the regional office including: 

• Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel 

• Maintaining familiarity with office equipment and points of contact for additional support 

• Maintaining appropriate stock of office supplies 

• Coordinating the use of meeting space for trainings and meetings

• Manage conference room calendars 

• Set-up and break-down rooms before and after meetings 

• Other duties as assigned 

Required Qualification:  

• Fluent in oral and written Spanish and English 

Preferred Qualifications : 

• Excellent customer support and service skills 

• Ability to follow written and oral instructions 

• Ability to exercise discretion in handling confidential information and to exercise sound judgment 

• Strong attention to detail and organization 

• Ability to maintain accurate records

• Comfort in learning and working within IT systems 

• Proficiency in Microsoft Office applications

• Knowledge of the organization of state government 

• Ability to multi-task