Executive Admin Asst - Technology Team

Are you a highly proactive and organized administrative professional who thrives in a fast-paced, high-accountability environment? A leading financial services organization is seeking a detail-oriented Senior Administrative Business Partner Specialist to serve as the right hand to their CISO along with two Directors.  This is a dynamic contract role with a high probability to transition to a permanent position based on performance.  The business need is there due to a retirement.  We are looking for someone with 4+ years of executive administrative support experience who is adept at anticipating needs and managing complex priorities.  If you are eager to contribute beyond traditional administrative tasks, gain exposure to senior leadership in the critical field of cybersecurity, and grow as a valued partner within a hybrid work environment, apply today! Local candidates who can commit to a minimum of three days per week in the office are required.

salary: $30 - $33 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Perform moderately complex administrative duties requiring excellent organizational skills, sound judgment, and knowledge of organizational policies, procedures, and priorities.
• Proactively manage calendars for the CISO and two Directors, exercising judgment to resolve conflicts, sequence meetings appropriately, and protect time for priority work.
• Support inbox management by monitoring communications, identifying time-sensitive items and action requests, tracking follow-ups, and responding on behalf of leaders when appropriate.
• Regularly look ahead to anticipate upcoming meetings, deadlines, and preparation needs; ensure leaders are prepared through timely coordination of agendas, materials, and pre-work.
• Prepare, edit, and organize correspondence, meeting materials, reports, presentations, and documentation with general direction from supported leaders.
• Coordinate and independently execute administrative projects, department-level events, offsites, and recognition activities in support of team engagement and operational effectiveness.
• Execute the coordination of events and team activities, especially during Cyber Awareness Month in October.
• Own managing the Director's calendar, including helping him prepare for upcoming events.
• Flag important emails and take meeting notes.

Skills

• Executive Administrative Asst (3 years of experience is required)
• Proactiveness (4 years of experience is preferred)
• High Level of Initiative (4 years of experience is preferred)
• Execution skills
• Event Planning
• Project Coordination
• Calendaring (4 years of experience is required)
• Analytical Thinking
• Microsoft Teams (4 years of experience is required)
• Email Management (4 years of experience is required)
• Professionial
• Taking meeting note experience (4 years of experience is required)
• Ability to be discreet
• Ability to be confidential

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.