Administrative Assistant / Secretary

Administrative Assistant / Secretary

Job Title: Administrative Assistant / Secretary Company: HireFrontier Job Type: Full-Time

Job Summary

HireFrontier is seeking a versatile Administrative Assistant / Secretary to provide comprehensive administrative and clerical support across the organization. This hybrid role combines traditional secretarial duties with broader administrative assistant responsibilities, ideal for a proactive professional who thrives in a dynamic environment.

Key Responsibilities

• Provide administrative support to multiple departments or executives

• Manage calendars, schedule meetings, and coordinate travel

• Draft, proofread, and distribute correspondence and reports

• Maintain organized filing systems (digital and physical)

• Answer phones and manage front-office communications as needed

• Coordinate office logistics, supplies, and vendor relationships

• Support special projects and cross-departmental initiatives

• Enter and maintain data in company systems/databases

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred

• 2+ years of experience in an administrative, secretarial, or office support role

• Strong proficiency in Microsoft Office Suite and general office technology

• Excellent organizational, communication, and problem-solving skills

• Ability to manage competing priorities and meet deadlines

• Professional demeanor and strong customer service orientation

Preferred Skills

• Experience with project management or CRM tools

• Prior experience supporting multiple stakeholders simultaneously

• Notary certification (a plus)

Benefits

• Competitive salary

• Health, dental, and vision insurance

• Paid time off and paid holidays

• 401(k) with company match

• Growth and cross-training opportunities