Office Manager (Philadelphia)

Philadelphia, PA Essential Job Functions Fosters a culture of safety among all employees, participates in safety meetings, maintains safety training logs, safety files, audit records, and meeting minutes; facilitates safety processes and standards, annual fire drills, and updates annual emergency action plans. Manages the day-to-day administrative functions of the branch, ensuring compliance with Corporate, Regional, District, and Branch processes. Trains and cross‑trains all branch administrative employees so that all administrative functions are performed correctly, consistently and in a timely manner. Acts in a human‑resources capacity by approving time and attendance for direct reports, assisting operations managers with performance management, and informing regional HR of employee changes; ensures distribution of and adherence to Corporate and Regional HR policies. Processes all new hire paperwork, submits to Regional HR, reviews company information with new hires, instructs on Corporate Compliance training, and creates safety and new hire folders for union and non‑union employees; updates required personnel and safety file items annually. Assists Branch Manager and Operations Managers in coordinating disciplinary employment actions and terminations with Regional HR and Labor Relations, and coordinates notifications to all relevant internal parties when a branch employee exits the company. Facilitates communication between branch and district office and staff. Supervises month‑end branch accounting close to ensure all data and information is reported correctly to Regional Accounting prior to deadlines; participates in branch operational and sales meetings, takes minutes, and assigns action items. Performs branch accounting tasks as needed; assists District and Regional Shared Services with extra billings, accounts receivable, accounts payable, operations administration, payroll, and other matters as requested. Participates in branch/region AR calls, assists and manages action items for the branch, and aids in collection disputes; provides copies of invoices for branch sales or customers when needed. Maintains facility with Branch Manager and Landlord. Oversees processes and assists with compiling data for legal for First Report of Incidents and/or lawsuits. Assists operations managers with overseeing branch vendors and subcontractors, onboarding new vendors, and completing any and all paperwork. Education & Experience College degree in business administration, or two years of office management experience, or an equivalent combination of education and experience. Minimum 3 years of experience working in a professional office environment in a similar industry preferred. Knowledge of federal, state and local laws involving equal employment opportunity, employee leave, anti‑trust, and conflict of interests. Intermediate to advanced working knowledge of Microsoft Word, Excel and PowerPoint required; experience with an ERP platform (Oracle, SAP, etc.) strongly preferred. Ability to understand and apply company policies and ensure adherence to company separation of duties and controls. What We Offer Medical, dental, and vision coverage. Flexible spending accounts (FSA). Health savings account (HSA). Supplemental medical plans. Company‑paid short‑ and long‑term disability insurance. Company‑paid basic life insurance and AD&D. Optional life and AD&D coverage. Optional spouse and dependent life insurance. Identity theft monitoring. Pet insurance. Company‑paid Employee Assistance Program (EAP). Tuition reimbursement. 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre‑tax or Roth basis; the company provides a dollar‑for‑dollar match on the first 5% Additional Benefits 15 days of vacation per year. 11 paid holidays each calendar year (10 fixed, 1 floating). Paid sick leave, per company policy. Up to six weeks of paid parental leave (available after successful completion of 90 days of full‑time employment). #J-18808-Ljbffr TK Elevator