Business Office Manager

About Us

U.S. Municipal Supply LLC is a leading municipal equipment dealership serving public works, utilities, and contractors with sales, service, and parts support. With $20 million in annual sales, we are committed to providing quality equipment solutions and exceptional customer service. We are seeking a detail-oriented, hands-on Business Office Manager to join our team in King of Prussia, PA and help support the continued success of our growing business.

Position Overview

The Business Office Manager will assist in managing daily financial and administrative operations, including billing, invoicing, reconciliations, and general office coordination. This position provides key support to the Accounting Manager and plays an important role in keeping our business organized, accurate, and efficient.

Key Responsibilities

• Process billing, monthly invoicing, and customer payments
• Assist with accounts payable, accounts receivable, and reconciliations
• Provide payroll support, including timekeeping review and employee inquiry assistance
• Process credits, adjustments, and customer account reconciliations
• Provide financial and administrative support to the Accounting Manager and dealership leadership
• Manage office operations including vendor coordination, office supply procurement, records management, and general office organization
• Support HR-related functions such as assisting with onboarding paperwork, maintaining personnel files, and coordinating employee communication
• Coordinate communication and scheduling for meetings, training sessions, and manufacturer/industry representatives
• Ensure compliance with company policies and procedures through consistent recordkeeping and documentation

Qualifications

• 5+ years of bookkeeping, accounting, or office management experience
• Dealership, distribution, or equipment industry experience preferred
• Solid knowledge of A/P, A/R, and reconciliations
• Proficiency with accounting software (P21, SAP, CDK, or similar)
• Strong Excel and Microsoft Office skills
• Highly organized, detail-oriented, and able to manage multiple priorities
• Integrity and confidentiality in handling financial information

What We Offer

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Opportunities for training and professional growth