Legal Secretary

Hughes & Coleman Law Firm (H&C) is a growing plaintiff firm practicing personal injury law. Founded in Bowling Green, Kentucky, H&C has Kentucky offices in Louisville, Elizabethtown, and Lexington as well as in Tennessee; Nashville, Clarksville, Murfreesboro, Columbia, and Gallatin. The Firm currently employs approximately 160 team members. The Hughes & Coleman culture is proudly molded around exceeding the expectations of the Firms clients through extraordinary service. Summary The Legal Secretary is primarily responsible for carrying out tasks assigned by the attorney including setting up new client files, generating correspondence, maintaining attorneys schedule, requesting documents, and must have the ability to juggle priorities. This position will sit at the front desk and have Front Desk Coordinator duties as well. Essential Functions Follow practices and processes that comply with appropriate laws and regulations, meet the company standards, and serve the needs of our clients. This includes a commitment to a process of continuous improvement.Comply with company policies and proceduresBalance multiple priorities and deadlines simultaneouslyPerform general secretary duties: Generate form lettersEnter police report informationEnter insurance informationPrepare letters to insurance companiesConfirm demand package receipt with adjusterConfirm liens Complete items assigned on the checklistSet up new client claims with the insurance companySchedule legal appointments as directed by the attorneyProofread and make grammatical and spelling corrections on legal formsSchedule attorneys client callsMay back up clerical support for Administrative ClerkPrepare correspondence in support of the Legal Assistants workPerform other duties within the employees training and skills as directed by Core Leader Competencies and Skills High School Diploma or equivalent education/experience requiredOne year experience in office workProficient in Microsoft Office Products, as applicableAbility to communicate effectively orally and in writingHighly organized with excellent follow up skillsAbility to professionally multi-task and meet multiple deadlines simultaneouslyRespectful and provides a trustworthy source for clients, vendors, and coworkersReliable and dependable in performing job-related tasks, finishing assigned projects, meeting deadlines and appointmentsStrong attention to detail and accuracySelf-motivated and driven to begin and complete tasks Leadership or Supervisory Responsibilities Demonstrate personal accountabilityContribute towards the success of othersNo direct supervision responsibilities Physical Demands, Work Environment and Other Requirements Valid Driver's License and InsuranceProlonged periods of sitting at a desk and working on a computerMust be able to lift up to 15 pounds at times, i.e. lifting reams of paper Our Team Members Represent the firm well in appearance, attitude, and enthusiasmAsk for referrals and elicit positive online reviewsProtect the confidentiality of a clientAre always prepared for meetings and visits, our clients time is valuableReturn calls our next business dayTreat clients, vendors, as well as each other, courteously, respectfully and professionally at all timesA potential client can always meet with an attorney if they have questionsSmile and greet everyone Equal Employment Opportunity At Hughes & Coleman, we dont just accept difference we celebrate it, we support it, and we thrive on it for the benefit of our Team Members, our products, and our community. The Firm is proud to be an equal opportunity workplace. Other Duties The above statements are intended to describe the general nature and level of work being performed by Team Members assigned to this job, with or without reasonable accommodation. They are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions. Team Members are expected to maintain regular and consistent attendance and comply with the companys policies and procedures as a condition of employment.