School Records Administrator

Job Description

Job Description

School Records Compliance Manager

Salem Montessori School – Full‑Time Position

Salem Montessori School is seeking a highly organized, detail‑driven School Records Compliance Manager to oversee all student and employee records and ensure full compliance with state licensing regulations. This role is essential to the smooth and lawful operation of our school and requires exceptional accuracy, professionalism, and integrity.

The School Records Compliance Manager is responsible for maintaining complete, accurate, and up‑to‑date records for all students and staff. This includes managing enrollment documentation, monitoring ongoing compliance requirements, supporting onboarding processes, and ensuring that all files meet state standards for Montessori programs.

• Student Records Management — Maintain all enrollment files, health records, permissions, and ongoing compliance documentation.
• Staff Records & Onboarding — Manage new‑hire paperwork, background checks, training documentation, and annual compliance updates.
• Licensing Compliance — Ensure all records meet state regulations and prepare documentation for inspections or audits.
• Data Accuracy & Confidentiality — Protect sensitive information and uphold strict confidentiality standards.
• Administrative Coordination — Support administrative operations and collaborate with the leadership team to maintain organized, efficient systems.

• Exceptionally organized and attentive to detail
• Comfortable managing paperwork, digital systems, and deadlines
• Strong communication skills and professional presence
• Familiarity with licensing or compliance processes (preferred)
• Warm, dependable, and aligned with Montessori values
• Experience in school administration is helpful but not required

• Full‑time, Monday–Friday
• Compensation based on education, experience, and credentials - $17-$19 per hour
• Training provided for all compliance systems and state requirements

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