Medical Records Clerk
vTech Solution
Job Summary:
The Medical Records Clerk is responsible for processing health information and medical records under supervision to ensure accurate, complete, and timely availability of patient records. This role supports patient care and surgical processing by managing physical and electronic medical records, maintaining confidentiality, and assisting healthcare staff with information requests. Strong organizational skills, attention to detail, and effective communication are essential for success.
Responsibilities:
The Medical Records Clerk is responsible for processing health information and medical records under supervision to ensure accurate, complete, and timely availability of patient records. This role supports patient care and surgical processing by managing physical and electronic medical records, maintaining confidentiality, and assisting healthcare staff with information requests. Strong organizational skills, attention to detail, and effective communication are essential for success.
Responsibilities:
- Collect, deliver, retrieve, and locate hard copy medical records for patient care and surgical processing.
- Pick up discharged patient records from nursing units, ambulatory surgery center, and emergency department.
- Follow up on missing medical records to ensure completeness and accuracy.
- Prepare, scan, file, and quality check medical records and loose reports.
- Prepare documents for storage (scanning or boxing) and assist with preparation for destruction as needed.
- Log out requested charts to accurately track their location.
- Answer telephones, direct calls, and assist physicians and staff with health information requests.
- Maintain confidentiality of patient health information per HIPAA and hospital policies.
- Ensure proper maintenance and cleaning of scanning equipment.
- Adhere to daily production standards and department policies and procedures.
- Demonstrate knowledge of medical records systems including alphabetical/numerical filing and electronic records.
- Work cooperatively and courteously with staff and maintain a safe, neat, and orderly work area.
- Perform other duties as assigned or requested by supervisor.
- High school diploma or GED.
- Knowledge of Windows software.
- Understanding of medical records systems (alphabetical/numerical filing).
- Ability to maintain confidentiality in compliance with HIPAA.
- Strong organizational skills and attention to detail.
- Effective communication skills.
- Familiarity with electronic medical record systems.
- Knowledge of medical terminology.
- Experience in Health Information Management or medical office settings.
- Valid driver's license and automobile insurance.
- Must adhere strictly to patient confidentiality and HIPAA regulations.
- Work requires handling of sensitive health information and compliance with hospital policies.
- May involve repetitive tasks including scanning and filing.
- Work schedule typically follows standard business hours.
- Shift assignments determined by department needs.
Vacancy posted 20 hours ago
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