Full-time Office Assistant/ Reception

Job Description

Job Description

As an Office Administrative assistant, you play a vital part in the operation of an agency, so it's

important for you to work well with other staff.

Hours will be 10 AM - 6 PM, Monday – Friday, and some weekends.

Locations: 392 Albany Avenue Kingston NY 12401

• Job responsibilities include, but are not limited to the following:
• As the assistant, you will report directly to the management team to accomplish tasks,
• increase clients, and help to hire new clinical staff. Your role is essential in maintaining a team
• player atmosphere.
• The ideal candidate is a self-starter and can take initiative to ensure tasks are being completed
• in a timely manner.
• Attention to detail is appreciated to regularly update clients’ records, maintain knowledge of
• the agency's policies and procedures, and communicate with the clinical staff about their role.
• Assist and conduct employee interviews/Orientations
• Perform client assessment (if needed)
• Confirm appointments via Zoom and meetings with clients and caregivers
• Ensure client satisfaction at all times by being knowledgeable about the schedule, home care
• processes, and giving an idea on how payment can be made.
• Collaborate with other staff in a friendly and professional manner
• Ensure client/staff record handling is HIPPA compliant and orderly.
• Assist with administrative duties as needed such as filing, faxing, and organizing supplies.
• Provide real-time scheduling support by booking appointments
• Handle generating reports and presentations, setting up for meetings, and marketing events
• throughout the year

KNOWLEDGE, SKILL, AND ABILITY

Knowledge of office systems and procedures including proper telephone usage and filing; oral

and written communication skills; skill in performing arithmetical computations; basic

interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office

equipment which includes personal computers, computer terminals, and other electronic

automated equipment; ability to operate office suite software; ability to schedule and prioritize

workflow; ability to read and interpret complex instructions