Client Services & Office Operations Coordinator

Client Services & Office Operations Coordinator

Pay: $21 - $21.23/hr, paid weekly. Schedule: Monday - Friday. Shift hours may vary by location and may include 7:00 AM - 4:00 PM, 8:00 AM - 5:00 PM, or 9:00 AM - 6:00 PM. Overtime may be required. Candidates must be flexible and available to work between 7:00 AM and 7:00 PM with short-notice schedule changes. Location: Multi-site role throughout New York City and Melville, NY (Long Island). Candidates must have a reliable vehicle for commuting to Melville and live near public transportation for travel to NYC sites. Preferred residence areas include Queens or the Bronx. Temp-to-Hire

Overview: We are seeking a reliable and customer-focused Client Services & Office Operations Coordinator to provide support across multiple office locations throughout New York City and Long Island. This is a highly visible, client-facing role requiring flexibility, professionalism, and strong customer service skills. Employees may be reassigned to different sites throughout the day based on business needs.

Key Responsibilities:

• Provide reception, office services, hospitality, and administrative support across multiple client locations.
• Handle mailroom operations, including sorting, distributing, and processing incoming and outgoing mail and packages.
• Support print production tasks such as printing, assembling, binding, and finishing documents.
• Perform light printer maintenance, including replenishing toner and paper and clearing paper jams.
• Greet visitors, answer and forward phone calls, and provide exceptional customer service.
• Schedule and manage conference rooms using Outlook and other scheduling applications.
• Communicate professionally with customers and coworkers through Outlook, Microsoft Teams, phone, and in-person interactions.
• Maintain kitchen and office supply inventory while ensuring common areas remain clean and organized.
• Assist with conference room setup and breakdown for meetings and events.
• Perform additional office support duties as assigned.

Qualifications:

• Strong customer service and interpersonal communication skills.
• Professional demeanor with patience, reliability, and attention to detail.
• Comfortable working in a fast-paced, multi-site environment with changing priorities.
• Willingness to learn and adapt quickly to different office settings.
• Previous experience in print production, mailroom operations, reception, or hospitality preferred.
• Law firm or professional office experience preferred.
• Proficiency with Microsoft 365, Outlook, Microsoft Teams, and general computer systems required.
• Must have reliable transportation for travel to Long Island locations.

Work Environment & Dress Code:

• Professional office environment supporting high-profile clients.
• High-end business casual attire required.

Additional Information:

• Candidates must be willing to complete additional client-specific background checks and drug screenings if required.

Benefits: (Employee Contribution)

• Health insurance.
• Health savings account.
• Dental insurance.
• Vision insurance.
• Flexible spending accounts.
• Life insurance.
• Retirement plan.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #IND0526