Secretary (Office Automation)
Internal Revenue Service
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
- Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Edison, NJ vacancy
- ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. #...Work at office
Internal Revenue Service
Iselin, NJ1 day ago - ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. #...Work at office
Internal Revenue Service
Edison, NJ1 day ago - ...issuing invoices. Ideal candidates will possess excellent communication skills, a high school diploma, and proficiency in Microsoft Office. This position offers flexibility and the chance to contribute to various administrative functions while working remotely. #J-18808...Work at officeRemote work
Poppybilling
Edison, NJ17 hours ago - ...discretion, and strong business acumen in a fast-paced, high-performance environment. Candidates should have a minimum of 10 years in a related field, a high school diploma or GED (Bachelor's degree may substitute), and proficiency in Microsoft Office. #J-18808-Ljbffr...Work at office
Hackensack Meridian Health
Woodbridge, NJ10 hours ago - ...Executive(s). Bachelor's degree may be substituted for some of the required experience. Proficient in computer skills including Microsoft Office Applications (Outlook, Excel, PowerPoint). Exceptional oral and written communication skills. Strong problem solving skills. Strong...Work at office
Hackensack Meridian Health
Woodbridge, NJ1 day ago $20 - $24 per hour
..., and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals.The Patient Coordinator is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy...Work at officeHourly paySportsMed Physical Therapy
Colonia, NJ3 days ago- ...Secretary III UCHC ADTC Rutgers University Correctional Health Care (UCHC) is seeking a Secretary III for the Adult Diagnostic Treatment... ...Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and...Work at officeFull timeShift workWeekend workAfternoon shift
$25.77 per hour
...Secretary II The Secretary II assists department leadership by providing administrative and secretarial support to the department and... ...related to the department's needs and responsibilities. Orders office supplies and computer equipment as requested if applicable....Work at officeHourly payFull timeContract workPart timeApprenticeshipWork experience placementShift workNight shiftWeekend workAfternoon shift- ...locations for coverage. Following the JAG Travel policy. What You'll Do: Greeting patients and other visitors in the medical office. Answer patient questions and provide assistance and directions when necessary. Field all phone calls that arrive using our...Work at officeFull time
JAG Physical Therapy
Woodbridge, NJ17 hours ago - ...Ensure a professional and welcoming environment for attendees. Prepare conference rooms and oversee hospitality needs for meetings.Office Management: Maintain a highly organized office environment, including ordering supplies and stocking common areas.Handling Special...Work at officeFlexible hoursWeekend workAfternoon shift
Crisp Recruit
Woodbridge, NJ2 days ago $31.18 - $38.97 per hour
...internal communications, and ensuring the efficient operation of the department. This position supports our Chief Human Resources Officer and Chief Financial Officer. Key Responsibilities Executive & Administrative Support Meeting & Communication Coordination...Work at officeHourly payLocal areaFlexible hours$90k - $100k
...vacation, sick and personal days) 14 paid holidays Continuing Education Reimbursement Regional Belonging & Inclusion Networks Green office concept and a global mission of sustainability What your role will be? Selling and representation of Ansell products and...Work at officeTemporary workLocal area- ...Secretary for Facilities and Operation DepartmentsAssociate's degree required; Bachelor's degree preferred in Business Administration,... ...executive administrative, facilities, operations, or business office experience, preferably in a public school district environment....Work at office
Roselle Borough Public Schools
Roselle, NJ1 day ago $125 per day
...Job TitleQUALIFICATIONS: Knowledge of and experience with general office procedures Strong computer skills Strong communication skills – oral and written Ability to interact professionally with parents, public, teachers and children School experience a plus SALARY: $1...Work at officeNorth Plainfield School District
Plainfield, NJ1 day ago- As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling...Work at office
$55.6k - $67.9k
...experience within the past five years. Has expert computer skills.Duties: Make accurate arithmetical computations. Has knowledge of basic office/clerical methods and procedures; alphabetizing, indexing, spelling, filing, and proper use of English and Spanish with spelling and...Work at officeContract work1 day per weekNew Brunswick Public Schools
New Brunswick, NJ17 hours ago- ...Secretary to the PrincipalFull-time 12-Month Position with BenefitsStarting Salary: Step 1 $ 43,574Qualifications:High school diploma or... ...Student Information System, Frontline, Google Workspace, Microsoft Office, and other office technology.Strong organizational, time-...Work at office
Kenilworth School District
Kenilworth, NJ4 days ago $55.6k - $67.9k
...organizational methods to maintain order and efficiency in the office.Prepare and compose correspondence, memoranda, letters, staff observations... ....Maintain record of parental calls.Confer with guidance secretary for new students or students transferring out; prepares master...Work at officeContract workLocal area1 day per weekNew Brunswick Public Schools
New Brunswick, NJ17 hours ago- ...Secretary II - Multiple VacanciesRutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence... ...in typing and word processing skills. Proficiency in Microsoft Office.Preferred Qualifications - Knowledge of Banner and procurement...Work at officeFull timeShift work
Rutgers University
Piscataway, NJ4 days ago $17.5 per hour
...Secretary / Part-Time Secretary South River Public Schools South River, NJ 08882 2026 / 2027 School Year Receives and routes incoming... ...Places telephone calls as requested Performs usual office routines Orders and maintains office supplies as needed Maintains...Work at officeHourly payPart time$125 per hour
...Substitute School Secretary-Main Office$125/dayIndividual will be responsible for supporting the efficient and professional operations of the school's main office. He/she will provide assistance to the Principal, Administrators, Teachers, Staff, Students, and Parents as...Work at officeGreen Brook Township School District
Plainfield, NJ4 days ago- ...Secretary 12 Month Position Facilities Office available immediately. Tenurable - full time employment. Minimum high school diploma or GED. Strong skills in Microsoft Office Suite, and Google application platforms. Strong communication skills, bilingual a plus. See...Work at officeFull timeImmediate start
- ...Anticipated Secretary South River High School South River Public Schools South River, NJ 08882 2026 / 2027 School Year Qualifications... ...to use technology and related software, especially the Google Office Suite Ability to manage telephone calls in a courteous and...Work at office
$15.5 per hour
...Jersey Franklin Borough School 50 Washington Avenue Franklin NJ 07416 Qualifications: High School diploma required. Prior secretary or school office work preferred. Responsibilities: Support district administration in a confidential manner to ensure efficient and...Work at officeHourly payFranklin Borough School District
Franklin, Somerset County, NJ2 days ago- ...others.Position Qualifications:2+ years of administrative experience in a healthcare setting is preferred.Proficiency in Microsoft Office applications such as Excel, Word, and Outlook.Great time management and ability to multi-task in a fast-paced environment.Self-motivated...Work at office
Ivy Rehab
Cranford, NJ17 hours ago $22 - $28 per hour
...administration, business, pharmacy, or related field preferred.Minimum of 1–2 years of experience in a healthcare, pharmacy, medical office, patient access, or insurance-related environment preferred.Experience working with prior authorizations, pharmacy benefits,...Work at officeRemote workAstera-OneOncology
East Brunswick, NJ11 hours ago$25 - $30 per hour
...professional who excels at multitasking, anticipates needs, and takes initiative. The successful candidate will possess advanced Microsoft Office skills, strong Excel expertise, and experience with invoicing and basic bookkeeping functions.Responsibilities:Manage calendars,...Work at officeHourly payCoWorx Staffing
Somerset, NJ1 day ago$20 - $25 per hour
...SecretaryWe are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support... ...and interpersonal abilities.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling...Work at officeWorldwideAzend Pharma
South Plainfield, NJ17 hours ago$27 per hour
...handling sensitive information with discretion. Hours of Work This is a part‑time position primarily based on‑site at the administrative office (North Brunswick). Remote work may be considered at the discretion of the CEO. The role requires a commitment of 20 hours per week,...Work at officePermanent employmentContract workPart timeRemote workMonday to FridayTriple C Housing Inc
North Brunswick, NJ2 days ago- ...leading $60 Million Nutritional Supplements Company Location: Middlesex, New Jersey (On-site only) Status: Full-Time, In-Office (5 days per week) About the Company We are a fast-growing, privately held nutritional supplements company based in...Work at officeFull timeLocal area
NutraBio Labs
Bound Brook, NJ1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches
- controls automation Edison, NJ
- automation consultant Edison, NJ
- building automation manager Edison, NJ
- director of automation Edison, NJ
- automation controls Edison, NJ
- automation manager Edison, NJ
- marketing automation manager Edison, NJ
- automation Edison, NJ
- aviation safety assistant office automation Edison, NJ
- automation project manager Edison, NJ