Executive Assistant

An Executive Assistant (EA) reports contributes to AHF by assisting the President as the division point of contact for the President. The EA has a welcoming presence and is the epicenter of knowledge and communication for the President. The EA reports to the Chief of Staff and assists the President by funneling critical information within the organization, both internally and externally. The EA will lead assigned tasks and projects under the direction of the President, acting as a liaison between the Board of Directors and departments to connect employees with the appropriate contacts or Subject Matter Experts. Responsibilities include scheduling travel and conference activities through AmTrav and other approved methods, preparing monthly expense reports for review, generating and distributing reports and written communications, and managing the President’s appointments. The EA enhances the reputation of AHF through understanding the importance and value of time management and contributes to improving the organization for the President by utilizing the latest technology and communication techniques. The EA is nimble in approaching various situations and communications with internal and external personnel and should exemplify the divisions' ability to “fight for what’s right” through clear documentation and organization. Assist the senior vice president, a liaison to the board, and participate in boarding meetings. Additional tasks and responsibilities are assigned as needed. You will be a passionate advocate for our top initiatives. To be successful as an EA it is crucial to ensure that the AHF Core Values and Mission stay top of mind with all that you do. At AHF we are nimble and able to adapt in a dynamic environment to assist in providing the best experience for our clients and workplace for our employees. AHF has a collaborative organizational structure where staff are accountable to multiple leaders. The EA will work as a part of a close-knit team to minimize conflicts, facilitate the development of productive working groups, demonstrate flexibility, and adapt to various situations with ease can enhance the experience of other members of AHF. #J-18808-Ljbffr AIDS Healthcare Foundation