Purchasing Administrative Assistant

Position Overview

We are seeking a dependable, detail-oriented administrator looking for a stable, long-term opportunity. This role supports purchasing, business development, reporting, recordkeeping, and shipment documentation. The ideal candidate is organized, accurate, reliable, and comfortable managing multiple administrative priorities. The company is in growth mode, so the hire will have a chance to grow their career with the company!

Key Responsibilities

• Prepare and track domestic and international purchase orders; follow up on confirmations, delays, shortages, and discrepancies.
• Request vendor quotations and maintain current pricing, part numbers, lead times, and purchasing records.
• Support business development projects, customer programs, website account administration, and related documentation.
• Track action items and deadlines and communicate progress or issues promptly.
• Prepare recurring purchasing, inventory, sales, and vendor reports and maintain organized records.
• Prepare shipment documentation, coordinate missing information, and track assigned shipments through delivery.
• Resolve routine administrative issues independently and escalate exceptions appropriately.

Qualifications

• 2+ years of administrative, purchasing support, order entry, logistics coordination, or related experience.
• Strong organization, attention to detail, recordkeeping, and follow-through.
• Clear professional communication and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Outlook and intermediate Excel, including formulas and lookup functions.
• Experience with ERP, purchasing, or order-management systems is preferred.
• Manufacturing, industrial, distribution, purchasing, or logistics experience is a plus.

Ideal Candidate

A dependable, organized administrator who enjoys detailed work, follows tasks through to completion, and is seeking a stable position where they can become a reliable long-term member of the team.