Administrative Clerk

Now Hiring Administrative Clerk in Fremont

For direct contact with the hiring manager TEXT your NAME and the word CLERK to View phone number on click.appcast.io

Description

Working at new office building as a an admin/ office manager. Be able to work independently on office tasks. Schedule meetings. Greet folks at the door.

Facilities Administrative Assistant

Position Overview

We are seeking a reliable and detail-oriented Facilities Administrative Assistant to support the day-to-day operations of our facilities department. This role provides administrative and operational support to ensure buildings, workspaces, and site operations remain safe, functional, and well-maintained.

This position serves as a key point of contact for facility-related requests, vendor coordination, and internal support for maintenance and building operations.

Key Responsibilities

Administrative Support

Provide general administrative support to the Facilities team, including scheduling, correspondence, and file management

Maintain accurate records of maintenance activities, inspections, and service logs

Process purchase orders, invoices, and vendor documentation

Track work orders, service requests, and follow-ups to ensure timely completion

Manage incoming calls, emails, and facility-related inquiries

Facilities Operations Support

Assist with daily facility operations including office, building, or site support

Coordinate room setups, office moves, and workstation readiness

Maintain inventory of office, custodial, and maintenance supplies (ivcc.edu)

Support cleanliness, organization, and general upkeep of the facility

Maintenance & Vendor Coordination

Schedule and coordinate maintenance, repairs, and service calls with vendors

Act as a point of contact for contractors and ensure services are completed on time (velvetjobs.com)

Track preventative maintenance schedules and ensure compliance

Assist with obtaining quotes and coordinating service agreements

Facilities & Safety Support

Maintain compliance records, safety logs, and inspection documentation

Assist with tracking building systems (HVAC, plumbing, electrical) maintenance activities (interviewguy.com)

Help coordinate safety checks, access control, and general facility security support

Logistics & Coordination

Receive and distribute mail, packages, and facility deliveries

Assist with onboarding logistics (workspace setup, badges, equipment coordination)

Support coordination of facility-related projects (moves, renovations, repairs)

Skills

Clerical, Data entry, office administration, Customer service, Administrative support, Microsoft office, Clerical support

Top Skills Details

Clerical,Data entry,office administration

Additional Skills & Qualifications

office in construction or solar company

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Fremont, CA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fremont,CA.

Application Deadline

This position is anticipated to close on Jun 5, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.