Grant Administrative/Academic Assistant

Grant Administrative/Academic Assistant

Serves as the Administrative/Academic Assistant to the Education Director, who is responsible for performing a variety of clerical and administrative tasks related to the Pala Learning Center. Also assists the Director, students, and parents with academic needs.

Administrative & Executive Support

• Provide comprehensive administrative support to the Education Director, including scheduling, correspondence, project coordination, recordkeeping, and confidential matters
• Welcome and assist visitors, students, parents, and community members; answer phones and respond to inquiries
• Prepare reports, summaries, letters, and meeting materials
• Conduct research and complete special projects as assigned
• Attend meetings on behalf of the Director as assigned and report back
• Perform additional duties as needed to support the Education Department
• Other duties as assigned

Scholarship, Financial Aid & Grant Support

• Manage the Tribe's scholarship program, including outreach, application assistance, tracking, disbursement coordination, recipient support, and reporting
• Assist students and families with FAFSA, scholarships, school applications, resumes, cover letters, and job applications
• Research, assist with writing, manage compliance, and support reporting for educational grants
• Perform basic grant bookkeeping and reporting using Microsoft Excel and QuickBooks
• Research funding opportunities for the Learning Center, Little Feathers Preschool, and Sensory Studio

Academic & Student Support

• Provide tutoring, homework assistance, re-teaching, and academic skill-building support
• Maintain confidentiality of student records and information
• Support tutoring services during staff absences

Program Development & Events

• Develop and launch new programs, including the Report Card Program, Mock Interview and Resume Program, STEAM challenges, and library engagement initiatives
• Plan, organize, promote, and execute educational events and workshops
• Organize, host, and fundraise for the College and Career Fair, including logistics and participant recruitment

College, Career & Partnerships

• Coordinate with colleges and universities, including UC San Diego, SDSU, Cal State San Marcos, Palomar College, GCU, and others
• Schedule campus tours and facilitate college and career readiness workshops
• Support and promote MOU partnerships, including with Cal State San Marcos
• Work with multiple school districts and committees, including BUSD, VCPUSD, and TVUSD
• Represent the Tribe and Education Department at conferences, workshops, and community events
• Attend educational meetings regularly

Outreach, Technology & Communications

• Deliver one-on-one technology training for seniors and adults, including device use, email, social media, Excel, and Google Workspace
• Create promotional flyers and materials using Canva
• Manage and update websites and social media accounts for education programs, including the Sensory Studio and Learning Center

Preschool, Youth & Community Support

• Assist with preschool operations, including pickup/drop-off and promotional activities
• Support the Preschool Coordinator and Youth Center staff with programs, events, and outreach
• Serve as a liaison between the Tribe, students, parents, school districts, and community partners

Knowledge, Skills, Certifications and Abilities

• Ability to encourage, positively reinforce, and provide constructive feedback to students to build
• Ability to maintain confidential
• Ability to work
• Ability to function well in a high-paced and, at times, stressful
• Exceptional verbal and written communication
• Excellent organizational skills and attention to
• Excellent time management skills with a proven ability to meet
• Extensive knowledge of office administration, clerical procedures, and recordkeeping
• Extremely proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated
• Strong analytical and problem-solving
• Thorough understanding of multiple, effective methods of

Minimum Qualifications

• Prefer a Bachelor's degree in education or business-related
• Proficient in QuickBooks or accounting
• At least two years of experience working as an Administrative
• Must have a valid California Driver's License in good
• Must successfully pass a Fingerprint-based background check of potential employees, volunteers, and contractors pursuant to Public Law 101-630 - Indian Child Protection and Family Violence Prevention Act.
• Must acknowledge and agree to maintain a Drug-Free workplace (including Marijuana) as a condition of employment with the Pala Band of Mission Indians. Must pass pre-employment and random drug testing during employment

Other Requirements

All employees are expected to follow the Tribal Personnel Policies and Procedures of the Pala Band of Mission Indians and must adhere to any additional applicable addendum.

How To Apply

Please submit a resume and application to:

Pala Band of Mission Indians

Human Resources Department PMB 50, 35008 Pala Temecula Road

Pala, CA 92059

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