Legal Assistant

Responsibilities will include but are not limited to: Prepare, organize, and create complex legal documents and forms; Assist with and prepare electronic court filings; knowledge of state and federal courts; Assist attorneys with conflicts checks and opening new matters; Prepare TOCs/TOAs; exhibits, binders, and other legal documentation; Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills; Determine docket/calendar dates from court documents and correspondence and enter into Firm's calendaring software; Establish and maintain paper and electronic client and administrative files; Answer and roll calls, schedule appointments and meetings, maintain attorneys' calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information; Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills); Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials; Oversee daily workflow distribution across the litigation support team, ensuring deadlines and priorities are appropriately assigned and tracked; Train, mentor, and onboard new team members on firm procedures, calendaring/docketing protocols, and e-filing systems; Serve as a point of escalation for team questions and troubleshooting, providing guidance on complex filings and calendaring issues; Assist with substantive litigation tasks as needed, such as discovery preparation, document summaries, and case chronologies, with training provided; Assist with overflow/special projects; contribute to the office and firm-wide team objectives; Provide general back up support to the office and other departments as required; Coordinate couriers and other special functions internally and externally. The ideal candidate must possess: Excellent administrative, interpersonal, written and oral communication skills; Discretion and able to maintain confidences; Ability to work independently and prioritize workload activities for multiple attorneys; Demonstrated leadership experience, including training staff and overseeing team workflow; Ability to delegate effectively while maintaining accountability for team output and quality; Prior litigation experience required; paralegal experience, litigation support certification, or solid working knowledge of the litigation process (pleadings, discovery, motion practice) is a plus; Candidates with strong senior legal secretary experience and a demonstrated ability to learn substantive litigation support tasks are encouraged to apply; Ability to remain calm in deadline-driven and high-pressure situations; Effective communication skills with a diverse audience including attorneys, clients, staff and vendors; Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions; Maintain and nurture a positive attitude and workplace environment; and Have a strong sense of urgency and commitment to meeting internal and external expectations. Requirements 5+ years of litigation experience in a large to medium size law firm; High school diploma or equivalent required, Bachelor’s degree preferred; Strong knowledge of California and Federal court procedures and rules; Experience with docketing software such as Compulaw or Milana preferred; Electronic calendaring skills required; Trial experience preferred; Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); Superior proofreading, editing, and redlining skills; Highly organized and detail-oriented. #J-18808-Ljbffr