Secretary (OA)

Job Title

Secretary (OA)

Duties

Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments.

Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly; and follows up on action items to ensure timely response.

Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties.

Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department.

Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas.

May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer.

Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder.

Work Schedule: Monday - Friday; 7:30am - 3:15pm

Telework: Ad-hoc. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Position Description/PD#: Secretary (OA)/ PD005220

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized