Assistant Buyer

Company Description SaveWay Supplies, Inc. provides complete solutions for produce packaging and shipping supply needs, delivering high-quality, dependable products directly to customers. The company emphasizes fast, same-day shipping on orders placed by early afternoon, positioning itself as a reliable local supplier. Customer service is central to its operations, with a commitment to ensuring buyers are fully satisfied through exchanges or full refunds when needed. SaveWay Supplies also focuses on affordability by continuously sourcing competitive prices, and supports environmentally friendly options, such as twist ties manufactured with recycled paper and soy ink. The company offers flexible stocking programs and warehouse services to help customers manage inventory and reduce costs. Role Description Saveway Supplies is hiring a Procurement Clerk to support our Purchasing team as our workload grows. A large share of our purchasing volume runs through import vendors, so familiarity with import processes is a plus — but this is a general purchasing support role, not limited to one type of vendor. This is a hands-on, in-person role: you'll work side by side with Purchasing, Warehouse, and Customer Service to keep open purchase orders moving, vendor pricing accurate, and inbound shipments on schedule. Many of our processes are still being documented, so you'll learn a lot of the workflow through direct shadowing rather than a finished manual — we're looking for someone who's energized by that kind of hands-on ramp-up, not intimidated by it. This is an entry-level role. You'll start with the core purchasing workflows below and, as you build fluency, have a clear path to take on higher-judgment work such as invoice discrepancy resolution and shipment reconciliation. Company Description SaveWay Supplies, Inc. provides complete solutions for produce packaging and shipping supply needs, delivering high-quality, dependable products directly to customers. The company emphasizes fast, same-day shipping on orders placed by early afternoon, positioning itself as a reliable local supplier. Customer service is central to its operations, with a commitment to ensuring buyers are fully satisfied through exchanges or full refunds when needed. SaveWay Supplies also focuses on affordability by continuously sourcing competitive prices, and supports environmentally friendly options, such as twist ties manufactured with recycled paper and soy ink. The company offers flexible stocking programs and warehouse services to help customers manage inventory and reduce costs. Role Description Saveway Supplies is hiring a Procurement Clerk to support our Purchasing team as our workload grows. A large share of our purchasing volume runs through import vendors, so familiarity with import processes is a plus — but this is a general purchasing support role, not limited to one type of vendor. This is a hands-on, in-person role: you'll work side by side with Purchasing, Warehouse, and Customer Service to keep open purchase orders moving, vendor pricing accurate, and inbound shipments on schedule. Many of our processes are still being documented, so you'll learn a lot of the workflow through direct shadowing rather than a finished manual — we're looking for someone who's energized by that kind of hands-on ramp-up, not intimidated by it. This is an entry-level role. You'll start with the core purchasing workflows below and, as you build fluency, have a clear path to take on higher-judgment work such as invoice discrepancy resolution and shipment reconciliation. What You'll Own Purchase Order Management Update receipt dates on POs and inbound shipment records in NetSuite Review weekly shipment status reports and match them to NetSuite inbound records, updating expected delivery dates Compare invoice pricing against PO pricing and flag discrepancies for review Maintain and distribute the bi-weekly Open PO confirmation report Create new item records in NetSuite General purchasing data entry and record maintenance Vendor Management Follow up with vendors on open purchase orders to confirm status Request and track updated ETAs from vendors Send and manage payment reminder communications to vendors Purchasing & Administrative Support Support for purchasing reports and KPI tracking Help maintaining and documenting SOPs as processes are formalized Routine purchasing/administrative tasks, including our internal AI dashboard What We're Looking For Entry-level role — purchasing, procurement, or administrative experience is a plus, but not required; we'll train the right person Comfort working in an ERP system — NetSuite experience is a strong plus, since most of this role runs through it daily; we'll train the rest Strong Excel skills High attention to detail, especially with pricing and vendor documentation A clear, proactive communicator — this role touches Purchasing, Logistics, Warehouse, and Customer Service daily and often needs same-day follow-through Organized, with the ability to manage multiple open items at once Comfortable learning processes hands-on, since some workflows are still being documented Trustworthy with sensitive vendor, pricing, and financial information Curiosity for working with AI-assisted tools — no prior experience required, we'll train on our dashboard No degree required. How We'll Measure Success This is a new position and we're still building it out with the team — expect these to evolve as the role settles in. To start, success looks like: PO accuracy — processing POs correctly, and self-reporting any errors caused by human mistakes so they can be fixed quickly Keeping a current, vendor-confirmed ETA on file for open purchase orders Catching invoice-to-PO pricing discrepancies before payment goes out Delivering the recurring Open PO and shipment ETA reports on schedule #J-18808-Ljbffr