Administrative Assistant - Liver-Small Bowel Transplant Services

General Information Work Location: Los Angeles, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00am-5:00pm Posted Date 09/22/2026 Salary Range: $31.88 - 45.66 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 33057 Primary Duties and Responsibilities Prepare and process patient referrals Screen program-related calls and schedule outpatient procedures for transplant evaluations, waitlist and post-transplant Manage patient charges and obtain authorizations for patient appointments, testing, procedures, and admissions Assist in outpatient clinic activities Handle typing, faxing, and maintain weekly program records Take on other duties as assigned This is an exciting opportunity for a skilled administrative professional who thrives in a fast-paced, mission-driven environment and is passionate about making a meaningful difference in patients' lives. Salary Range $31.88-$45.66/hourly Job Qualifications Skill in prioritizing assignments to complete work in a timely and accurate manner Ability to work independently Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person Ability to abstract medical information accurately from patient file Working knowledge of resources within outpatient and an acute care medical center with commensurate ability to refer individuals to appropriate departments Knowledge of medical terminology Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare, type and distribute forms, correspondence, and schedules. Demonstrated skill in routine data entry Demonstrated skill in operating copy machine, and other standard office equipment Familiarity with Microsoft Word, Excel and Access Ability to work with and maintain confidential patient information Previous experience in a health care setting working with health care professionals and patients Knowledge of UCLA Medical Center policy and procedures As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review. #J-18808-Ljbffr UCLA Health