Facilities Coordinator 2

Job Description

Job Description

We are looking for a Facilities Coordinator 2 to support daily site operations. This Long-term Contract position will provide administrative and coordination support for the local management team while helping maintain efficient communication across staff, vendors, and clients. The role is ideal for someone who can stay organized in a fast-paced environment, manage multiple priorities, and contribute to consistent operational performance.

Responsibilities:
• Coordinate service providers, site visits, and routine facility activities to help keep daily operations running smoothly.
• Maintain organized records of work orders, vendor interactions, inspections, and other operational updates.
• Prepare basic operational summaries and assist with tracking service outcomes and vendor performance metrics.
• Respond to general questions from employees, clients, and external partners in a timely and effective manner.
• Support site procedures by helping document processes and ensuring materials are current and accessible.
• Organize meetings for the site team, including scheduling, logistics, and preparation of supporting documents.
• Monitor key operational indicators and assist with compiling reports for site leadership.
• Help maintain site manuals, reference files, and other important documentation used for facility operations.• 0-2 years of experience in an administrative, coordination, or operational support position.
• Strong organizational ability with careful attention to accuracy and detail.
• Proficiency with Microsoft Office applications, including Excel and Outlook.
• Clear written and verbal communication skills with a customer-focused approach.
• Ability to handle competing priorities and manage time effectively.
• Foundational understanding of customer service practices in a workplace focused on accuracy and detail.
• Experience with data entry, recordkeeping, or database updates is preferred.
• Exposure to facilities, property management, vendor coordination, or building operations is a plus.