Administrative Coordinator, Finance Division

Administrative CoordinatorProvides administrative and operational support to the Chief Financial Officer and Finance Division Senior Leadership Team. Coordinates executive schedules, meetings, communications, travel, and leadership activities while managing confidential information and supporting Finance Division priorities.The Administrative Coordinator performs a wide variety of administrative tasks in support of a top executive. Manages complex and confidential issues and problems, referring only the most complex issues to the executive or applicable higher-level team members.Job Duties And Responsibilities:Maintains complex executive calendars; schedules and confirms appointments, coordinates meetings and related logisticsPrepares agendas, presentations, reports, correspondence and meeting materialsServes as professional point of contact for internal and external stakeholdersArranges travel and processes expense reportsScreens visitors, phone calls, emails, or physical mailMaintains confidentiality and exercises sound judgment when handling sensitive informationMaintains inventory of office supplies and demonstrates appropriate, efficient use of equipment and suppliesPerforms other related duties as assignedPhysical And Sensory Requirements:Requires sitting for up to 4 hours per day, 2 hours at a time. Standing for up to 4 hours per day, 3 hours at a time. Requires occasional fingering, handling and twisting and turning. Occasionally requires lifting, carrying, pushing and pulling objects weighing up to 50 pounds. Occasionally requires reaching above shoulder level. Must have the ability to hear as it relates to normal conversation, seeing as it relates to general, peripheral and near vision, visual monotony.Education:High school diploma or equivalent required. Associate or bachelor's degree in business administration program preferred.Training And Experience:A minimum of 3 years of senior leadership support experience required. Advanced proficiency with Microsoft Office 365 applications, including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe Acrobat preferred.Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!St. Luke's University Health Network is an Equal Opportunity Employer.