Department Administrative Coordinator

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JOIN REDMOND!

Are you an administrative professional who has a knack for ensuring smooth operations of your department, as well as unparalleled delivery of services to customers and colleagues? Are you a strong communicator who can be counted on with confidential information and maintain positive professional relationships within your department and the public? The City of Redmond is seeking a Department Administrative Coordinator to ensure seamless and efficient functions within our Finance Department. What sets a Department Administrative Coordinator apart from an Administrative Assistant? The Coordinator role entails a broader range of responsibility and citywide impact than other positions within the administrative classifications. The work is more proactive and technical in nature and frequently requires the use of judgment and creativity. In this role, you will work closely with Finance Director and the Mayor's office, so professional maturity and discretion are both key elements of the job. Your work will be complex and sometimes technically challenging, so you will need a high degree of patience, organizational skills, problem-solving abilities, and advanced proficiency using a variety of computer systems and programs. You will lead and coordinate the work of other administrative staff within the department/division, as well as provide administrative support directly to the Director of Finance and the Deputy Director of Finance. Preference will be given to a candidate with financial experience. Critical thought skills, sound judgement, and strong initiative will be essential in your day-to-day work since this position will require you to identify problems and implement solutions as you see fit. This position also requires supervisory responsibility over the functions of some staff and departments. You will also play key part in the development of the department's budgeting process and many assignments require the ability to research, collect, and analyze data. Applicants who have specialized skills in finance and accounting will be given top consideration.

• This non-represented classification and is typically limited to one position per department.
• Selected applicants will be required to complete a test in PowerPoint.

The successful candidate will align with the City's values, which include being welcoming, having integrity, showing accountability, and demonstrating a commitment to service. Additionally, the ideal candidate should find satisfaction in providing exceptional customer service, and thrive in a collaborative, high-volume work environment. If this sounds appealing to you, we invite you to apply and join us in supporting a dynamic community where we can all live, work, play and invest. Apply at

ROLE & RESPONSIBILITIES

• Coordinate and support Finance Department administrative operations
• Establish and update departmental processes, procedures and policies as advised by senior management
• Research, evaluate and analyze data and provide advice and suggestions to others for use when making decisions regarding policy, procedural or operational changes including financial information, project closeouts and budget development
• Manage special projects; independently lead, coordinate, and plan work assignments
• Provide confidential and advanced administrative support to Director and/or Manager
• Monitor, track and reconcile budgets and expenditures within the administrative scope of a project, program and/or department
• Operate a variety of computer programs at an advance level including MS Word, Excel, PowerPoint, SharePoint etc.
• Act as a resource and/or backup to other departmental staff and assist with maintaining the effectiveness and efficiency of the department

For a complete list of responsibilities and skills desired, view the job classification HERE . Physical Demands Work is predominately performed indoors in an office environment. May require occasional lifting not to exceed 30 pounds. May be assigned to support critical City priorities during extreme weather and/or emergency situations.

QUALIFICATIONS

Education and Experience

• High school diploma or equivalent; 2-4 years of college-level coursework preferred,
• Six years of progressively responsible administrative support experience at the executive level
• Office management experience preferred
• May require relevant certification or higher education coursework as it pertains to the department/division
• Or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities

Preference will be given for candidate with financial experience. Licenses and Certificates

• Valid Washington State Driver's License may be required

BENEFITS

The City of Redmond offers an excellent benefits package including:

• MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente, all employee premiums paid by the City of Redmond
• PRESCRIPTION DRUG INSURANCE - Included with each medical plan
• DENTAL INSURANCE - For employees and their eligible dependents
• VISION INSURANCE - For employees and their eligible dependents
• OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
• FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses
• PAID VACATION & HOLIDAYS - with (13) paid holidays per year
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• RETIREMENT PLANS - Department of Retirement Systems (DRS) PERS plus additional options that include Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
• Annual COLA adjustments
• Annual merit increases of up to 5%

To learn about benefits at the City of Redmond, please visit C2MB (ajg.com) The City of Redmond is a medium-sized government organization with approximately 800 employees and a revenue of $57 million. We are located in King County, 15 miles east of Seattle. Redmond is home to an extensive park and trail system throughout the city, which includes 47 parks comprising 1,351 acres of land, and our schools are ranked among the top 20 percent in the state.