Administrative Assistant

Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to support the daily operations of a fast-paced facility management department. In this role, you will be a key partner to leadership and staffmanaging communications, coordinating schedules, and ensuring the seamless flow of information across teams.

This position is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative, service-focused environment.

Primary Duties and Responsibilities:

• Serve as a central point of contact for the department, managing calls, inquiries, and communication with staff, patients, and external partners
• Coordinate daily administrative operations, including calendar management, meeting scheduling, travel arrangements, and special projects
• Prepare correspondence, reports, meeting materials, and confidential documents with a high level of accuracy and professionalism
• Maintain organized records, filing systems, and data tracking processes to support reporting and operational efficiency
• Support payroll, personnel documentation, and general administrative processes
• Coordinate meetings, seminars, and eventshandling logistics, materials, and follow-up documentation
• Monitor office operations, including supplies, equipment, and vendor coordination
• Assist with data entry, reporting, and basic financial tracking such as expense reconciliation and invoice processing
• Partner across departments to support workflow coordination, quality initiatives, and overall service excellence

Minimal Qualifications:

• High School Diploma or GED required.
• Knowledge of medical terminology required, and business courses or administrative/secretarial training preferred.
• 2+ years clerical/office experience required.
• Medical office hospital or ambulatory care setting preferred.
• One year of relevant professional-level work experience may be substituted for one year of required education.

Knowledge Skills and Abilities:

• Transcription skills.
• Working knowledge of word processing spreadsheet and presentation software applications in a Windows environment.
• Verbal and written communication skills.

This position has a hiring range of USD $20.57 - USD $36.27 /Hr.