Accounts Payable Clerk

Job Description

Job Description

Ricky Pasquet with Robert Half Finance & Accounting is recruiting for an Accounts Payable Coordinator for a well-established, family-owned and operated local business in Reno, Nevada. In this role, you will help keep financial operations running smoothly by ensuring vendor payments are processed accurately, records are maintained carefully, and account details are reconciled consistently. This position also partners with internal teams and external vendors to address questions, support reporting deadlines, and contribute to month-end and year-end accounting activities.

Responsibilities:

• Oversee the accounts payable workflow from initial invoice receipt through final payment processing, ensuring accuracy and timeliness at each step.

• Review and enter a high volume of vendor invoices while assigning proper coding and verifying supporting documentation.

• Compare invoices against purchase orders and receiving records to confirm quantities, pricing, and authorization before payment.

• Prepare and issue payments through approved methods such as checks, electronic payments, and company card transactions.

• Process payments related to consignments and purchases of used or new units that require direct payment handling.

• Record funding notices and manufacturer-related transactions within Lightspeed and maintain complete supporting documentation.

• Reconcile vendor and manufacturer statements, investigate discrepancies, and follow up to resolve outstanding issues or payment term concerns.

• Maintain organized accounts payable files, including invoices, statements, W-9 forms, payment records, and related accounting documents.

• Assist with aging report monitoring, daily bank activity verification, 1099 preparation, and support for monthly, quarterly, and annual close or audit requirements.

• Respond to vendor inquiries and handle extended warranty cancellation documentation for payroll-related chargeback processing.

• Experience supporting accounts payable functions, including invoice entry, coding, and payment processing.

• Working knowledge of matching invoices to purchase orders and receiving documentation.

• Ability to manage high-volume transactions with strong accuracy and attention to detail.

• Familiarity with check runs, electronic payments, reconciliations, and vendor statement review.

• Proficiency with accounting systems, standard office software, and Microsoft Excel.

• Understanding of recordkeeping requirements, including vendor files and W-9 documentation.

• Strong communication skills for coordinating with vendors and internal departments to resolve discrepancies.

• Ability to work at a computer for extended periods during a standard Monday through Friday schedule.