Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily invoice and payment operations for a busy accounting team in Atlanta, Georgia. This Long-term Contract position is ideal for someone who brings strong attention to detail, sound judgment in reviewing financial documents, and the ability to manage deadlines in a fast-moving environment. The person in this role will help keep vendor accounts accurate, payments on schedule, and month-end activities well organized.

Responsibilities:
• Manage a high volume of incoming invoices by reviewing, entering, and tracking them with a strong focus on accuracy and timeliness.
• Verify that each invoice includes the correct approvals, general ledger coding, and required backup before processing.
• Compare invoices against purchase orders and receiving records when applicable to confirm billing validity.
• Coordinate weekly payment activity, including check runs, ACH transactions, wire payments, and other approved disbursement methods.
• Maintain vendor files and update supporting records such as tax documentation to ensure information remains complete and current.
• Reconcile vendor statements, investigate account differences, and work through outstanding issues to resolution.
• Respond to supplier questions related to payment timing, invoice status, and account balances in a thorough and attentive manner.
• Contribute to month-end and year-end close tasks by assisting with accruals, reconciliations, and other accounts payable reporting needs.
• Review aging reports and follow up on open items to help ensure obligations are paid within expected timeframes.
• Process employee expense submissions in line with company guidelines and provide audit support by preparing requested documentation.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Practical experience with invoice coding, accounts payable processing, and payment execution.
• Familiarity with ACH payments, check runs, and standard vendor disbursement procedures.
• Ability to reconcile statements, identify discrepancies, and resolve issues with a high degree of accuracy.
• Strong organizational skills with the capacity to manage multiple priorities in a deadline-driven setting.
• Clear written and verbal communication skills for working with vendors and internal business partners.
• Proficiency with accounting systems and spreadsheet tools used to track invoices, payments, and reconciliations.