Associate Archivist - Scholarly & Research Technologies - Hybrid

This is a hybrid position, requires onsite 3 days a week. Location: Icahn School of Medicine, 1468 Madison Avenue, New York, NY, 10029, Annenberg Building. Reporting to the Director of the Arthur H. Aufses, Jr., MD Archives & Records Management department, the Associate Archivist primarily provides research support services, ensuring access, engagement, and collaborative initiatives are carried out with the utmost diligence. They develop and maintain user‑focused access tools and content to support research. Responsibilities Reference Services Provide thoughtful and responsive, high‑quality service to internal and external researchers. Carry out the General Archives Access policy, with particular attention to HIPAA, FERPA, and ethical considerations. Perform outreach to the Mount Sinai Morningside and Mount Sinai West campuses to ensure their knowledge of archival resources and appreciation of their histories. Creatively engage with archival materials to support Mount Sinai’s priorities and current endeavors. Assist with planning and facilitating research appointments. Mount Sinai Morningside and Mount Sinai West Predecessor Institutions’ Legacies Serve as staff to the Mount Sinai Morningside‑Mount Sinai West Archives Committee, attend meetings, take minutes, and provide resources for discussion and activities. Participate in the research, design, and creation of exhibits and special events. Contribute posts and historical content relating to the collections. Collections Care Process, arrange, and describe archival materials in accordance with professional best practices, including all levels and forms of description. Coordinate the appraisal, accessioning, and transfer of archival materials (born digital included) in accordance with departmental policies. Collect pertinent materials to document current activities of the Hospitals for future reference. Maintain current knowledge of trends in archival theory, management, and technology. Assist with access equity efforts. Create digital surrogates in accordance with policies and best practices. Work collaboratively with the Digital Archivist to appropriately steward collections. Operational Support Assist in the planning processes for the Archives. Propose special projects, such as internships, grants, partnerships, etc. Contribute to the review and maintenance of policies and procedures; ensure that annual reviews are completed. Assist in tracking usage, outreach activities, and collection‑related metrics for reporting and assessment purposes. Other duties as assigned. Qualifications Required: ALA‑accredited Master’s Degree in Library Science, Information Science, or a related field with a concentration in Archives. Proven ability to work with patrons and support research communities. Demonstrated knowledge of public services best practices. 3+ years of experience with archival technologies and tools related to appraising, accessioning, preservation, and access. AtoM and archivematica preferred. Minimum 3 years of experience appraising and accessioning institutional records. Functional understanding of privacy and sensitivity regulations and standards, e.g., FERPA, HIPAA, or institution‑specific restrictions. 3+ years of experience processing and describing archival collections. Facility with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies. Commitment to and understanding of ethical, sensitive, and inclusive archives practices. Proficiency with Microsoft suite, particularly Excel. Knowledge of Adobe Acrobat and Adobe Photoshop. Fluency with digitization. Familiarity with digital preservation standards and workflows. Desired Knowledge, Skills, And Abilities Experience with project management software. Background in medicine, science, or business archives. Customer service or service industry experience. Executive‑level relationship proficiency. Experience developing exhibits, outreach initiatives, or interpretive materials. Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,661 – $87,289 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentives, differential pay, or other forms of compensation or benefits. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. #J-18808-Ljbffr