Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations for a long-term contract opportunity based in Woburn, Massachusetts. This position focuses on maintaining accurate invoice processing, organizing payment activity, and helping ensure vendor transactions are completed correctly and on time. The ideal candidate brings strong attention to detail, sound judgment with coding and approvals, and a dependable approach to high-volume accounts payable work.

Responsibilities:
• Process vendor invoices accurately and in a timely manner while verifying supporting documentation and approvals.
• Assign correct general ledger or expense codes to invoices to help maintain accurate financial records.
• Review payment schedules and assist with regular disbursement activities, including ACH transactions and check runs.
• Investigate discrepancies related to invoices, purchase orders, or vendor accounts and work toward prompt resolution.
• Maintain organized accounts payable records to support audit readiness and internal reporting needs.
• Communicate with vendors and internal stakeholders regarding payment status, missing information, and account questions.
• Monitor outstanding items to help ensure deadlines are met and transactions are completed efficiently.• Hands-on experience in accounts payable within a detail-focused business environment.
• Working knowledge of invoice coding and account classification practices.
• Familiarity with ACH payments and check processing procedures.
• Ability to manage detailed financial information with a high degree of accuracy.
• Strong organizational skills and the ability to prioritize multiple tasks effectively.
• Clear communication skills for coordinating with vendors and internal teams.
• Proficiency with standard accounting systems and Microsoft Office applications, especially Excel.