Front Desk Receptionist

Job Description

Job Description

Job Title: Receptionist

Job Description

The role involves serving as the front desk and face of a corporate campus, ensuring smooth operations in the lobby and assisting employees as they return to the office. Responsibilities include managing meeting space reservations, handling IT tickets, and creating visitor badges.

Responsibilities

• Serve as the front desk representative and assist employees and visitors as they enter the office.
• Manage meeting space reservations and handle IT ticket requests.
• Create visitor badges and address individuals waiting in the lobby.
• Receive and direct incoming calls to the appropriate personnel or voicemail.
• Greet clients, applicants, and visitors, issue visitor passes and parking validations, and follow security protocols.
• Schedule and prepare meeting and conference rooms, including room setup, catering orders, and securing technological equipment.
• Request building and housekeeping services as needed.
• Perform general clerical duties, such as distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight, and arrange messenger services as needed.
• Arrange hospitality services for guests, including transportation, tickets, and reservations.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver output by following defined procedures and processes under close supervision and guidance.

Essential Skills

• Front desk management
• Proficiency in Microsoft Office
• Administrative support
• Receptionist customer service
• 1+ years of client-facing experience

Additional Skills & Qualifications

• Background in hotel, retail, or food service
• Customer service-oriented
• Friendly and approachable demeanor
• Ability to work in a fast-paced environment
• Reliability in attendance and performance
• Administrative skills

Work Environment

The work environment includes conducting campus tours a few times a month for new hires, visitors, and college tours/visits. Campus walks occur a few times a week, lasting around one hour. The shift covers all breaks and lunches, with responsibilities to walk between both lobbies. Working hours are from 9 AM to 6 PM. The role supports a new building that will go live soon.

This is a Contract position based out of Sunnyvale, CA.

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sunnyvale,CA.

This position is anticipated to close on Jun 3, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.