Elections Coordinator

Job Description Job Description Position : Elections Coordinator Company : Elections Office Assigned Work Location : Orlando, FL 32806 Pay Rate: $21.94 - $41.90/hr. Hours : Monday-Friday, 8am-5pm, in addition to frequent extended workdays and weekend work due to community events. During election periods, extended workdays and weekend work are frequent, sometimes with little or no advanced notice Top Reasons You Want to Work as an Elections Coordinator for the Elections Office: Direct Hire Position Great team environment Medical Benefits Dental Insurance Vision Insurance Short Term Disability Long Term Disability PTO Holiday Pay Elections Coordinator Responsibilities: Training & Development Design, coordinate, and deliver all training materials and documentation to support election procedures and compliance. Collaborate with Public Affairs and Technical Writer to ensure materials meet branding requirements Document and maintain Elections Department Standard Operating Procedures (SOPs) and training material in collaboration with Technical Writer to support election procedures and compliance Collaborate with subject matter experts to ensure content accuracy and relevance for all documentation Supervise and train contracted Election Worker Trainers and conduct orientations and training classes for election workers With Elections Manager, schedule all training classes, determine class sizes by room, position, workers needed by position and classes to accommodate. Consider days of the week, timeframes, parking, and trainer schedules. Create and provide a calendar to SOE staff and keep it up-to-date. Enter all training classes into Room Outlook Calendars Monitor changes in legislation to ensure all training aligns with federal, state, and local election regulations Database Management & Operational Support Test, implement, and maintain the election worker database, ensuring accuracy and completeness of records Generate reports on staffing levels, training compliance, and workforce gaps Coordinate with IT department to troubleshoot database issues and improve system functionality Ensure data integrity, confidentiality, and compliance with applicable data protection policies Assign election workers to orientations in the election database Assist with the coordination of election worker scheduling for municipal elections Assist with election workers I-9 verification and follow through for compliance Support candidate filing, qualifying and reporting processes Serve as a member of the Proofing Team for ballots, layouts, and election communications Provide backup support (voter registration, vote-by-mail requests) Perform petition processing and voter record updates Crosstrain and support other team members Apply knowledge of Florida election laws to respond to public inquiries Assist Elections Coordinators and Manager with various duties Data Analysis & Reporting Track and analyze election worker staffing, needs and trends including voter mobility and population growth to optimize resource allocation Evaluate training effectiveness and implement improvements based on feedback and performance metrics Assist with Election Administration and Voting Survey (EAVS) survey data related to election workers and polling locations Community Outreach & Recruitment Assist in the recruitment of election workers through community events in coordination with Public Affairs Participating in outreach and educational events as needed General Duties Handle special projects assigned by leadership Perform other duties as assigned What will you need as an Elections Coordinator? Bachelor’s degree from an accredited degree-granting college or university and three years of experience in an administrative position with responsibility for project management Exceptional organizational and follow-up skills with attention to detail and accuracy Advanced proficiency with Microsoft Office products including spreadsheets, formulas, database queries, and word processing, and ability to learn new software programs Strong verbal and written skills with the ability to build rapport quickly, develop and deliver training programs Ability to work extended workdays and weekends, with little or no advance notice Ability to exercise patience when addressing customer issues Prior experience in managing projects and/or teams Valid Florida driver license and driving history that meets SOE driving standards – Successful completion of the Orange County Defensive Driving Course Company Description The Smarter Choice in Staffing! The StaffEx Difference: StaffEx is a Florida Focused company servicing Central Florida: Brandon, Tampa, Lakeland, St. Pete, Oldsmar, Odessa, Orlando for over 13 years! Our Staffing professionals are ASA Certified and experts in Ethical practices, Labor Laws both Federal and State, HR Compliance and Risk assessment StaffEx offers a Robust Safety Readiness program to all employees which includes a Five point hazard evaluation, five interactive safety tutorials, monthly worksite inspection & review, Quarterly safety tool box meetings and accredited safety & compliance Directors Our mission is to build close relationships with our candidates and clients to understand and help achieve their dreams. Company Description The Smarter Choice in Staffing!\r\n\r\nThe StaffEx Difference:\r\nStaffEx is a Florida Focused company servicing Central Florida: Brandon, Tampa, Lakeland, St. Pete, Oldsmar, Odessa, Orlando for over 13 years!\r\n\r\nOur Staffing professionals are ASA Certified and experts in Ethical practices, Labor Laws both Federal and State, HR Compliance and Risk assessment\r\n\r\nStaffEx offers a Robust Safety Readiness program to all employees which includes a Five point hazard evaluation, five interactive safety tutorials, monthly worksite inspection & review, Quarterly safety tool box meetings and accredited safety & compliance Directors\r\n\r\nOur mission is to build close relationships with our candidates and clients to understand and help achieve their dreams.