Administrative Assistant III

Administrative Assistant III

UCAR is excited to announce the role of Administrative Assistant III, which will support the Friends of the National Center. This position will provide advanced administrative support for the Friends of the National Center program office, a UCAR-established alumni and community engagement program supporting the U.S. National Science Foundation National Center for Atmospheric Research (NCAR). Friends builds relationships across a network of current and former UCAR/NCAR staff and the broader community to raise philanthropic revenue for the Earth system sciences, STEM education, early-career initiatives, and scientific collaboration. Working closely with the Executive Director, this role helps build donor and stakeholder relationships, sustains engagement programs tied to revenue campaigns, and manages assignments that call for sound judgment, analysis, and initiative. Day-to-day, that means implementing policies and best practices, tracking incoming funds, corresponding with donors and alumni, maintaining membership data, and planning and staffing events. The role also sits on the UCAR President's Office Administrative team and provides regular updates on Friends' activities.

Job Description

Here is a summary of what one would expect to be generally responsible for in this role.

Key Responsibilities

• Plan and support events for fundraising, engagement, and other Friends' activities.
• Prepare meeting materials and coordinate meeting presentations.
• Manage purchasing in line with organizational policy.
• Track and evaluate budgets and expenses.

• Enter donation data into the CRM.
• Generate reports and build dashboards.
• Maintain data integrity of donor and prospect records.

• Create, develop, and update content using WordPress and Elementor.
• Ensure web accessibility and brand-guideline compliance.

• Attend the AMS Annual Meeting (January) and AGU Annual Meeting (December) as a community liaison, staffing the UCAR/NCAR booth and supporting related events.
• Conference weeks may require 40+ hours; time is compensated.

Required Qualifications

Successful candidates will ensure their application materials speak to the following criteria:

Education & Experience

• High school diploma or equivalent;
• 4 years relevant experience; or a combination of education and experience.

Knowledge, Skills, and Abilities

• Discretion in handling confidential information.
• Excellent written and oral communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong project management and event-planning skills.
• Exceptional organization and attention to detail, with the flexibility to manage shifting priorities and tight deadlines.
• Strong interpersonal skills and the ability to work effectively with diverse groups.
• Ability to work efficiently under tight deadlines.

Preferred Qualifications

Preferred Education & Experience:

• Experience in fundraising, non-profit administration, or event planning.
• Experience with WordPress, Drupal, or similar website-editing platforms.
• Experience using Salesforce CRM.
• Familiarity with UCAR, NCAR, UCP, or Friends of the National Center.

Application Requirements

Questionnaire, Resume/CV

For full consideration, all application materials must be submitted by 12am (MST) at the start of the application deadline. These should highlight how your skills and experiences align with the responsibilities of this position. We recognize that no candidate will meet 100% of the listed qualifications. If you believe your background has prepared you for success in this role, we encourage you to apply.

Supplemental questionnaires are often requested in lieu of a cover letter, where you address critical skills needed for the position. Your answers will be read and weighed equally to your resume and should provide specific, detailed, and informative responses based on your direct and previous work experiences.

Background checks and/or federal screenings are conducted for candidates selected for hire.

Benefits Overview

UCAR offers a comprehensive benefits package: health insurance, dental, retirement plan, leave plans, tuition assistance, and employee assistance programs:

• Medical, Dental, Vision, and Short & Long Term Disability Insurance
• Generous retirement plan - UCAR contributes of 10% of base salary
• Time Off Plans
  • Minimum 20 days of annual PTO
  • 10 paid holidays
  • 12 weeks of paid parental leave
  • FAMLI Leave
• Tuition Assistance Program
• Public Service Loan Forgiveness (PSLF) eligible employer

UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

For sponsored positions: UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.

While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work.

All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.