Entry Level Administrative Assistant

Job Description

Job Description

Entry-Level Administrative Assistant – Itasca, IL
$22 – $25/Hour | Full Benefits | Unlimited OT at Time and a Half

We are a large, well-established logistics and distribution organization supporting nationally recognized brands across retail, food service, and commercial supply chains.

With over 5,000 employees nationwide, we are built for scale, efficiency, and long-term growth. We are committed to operational excellence, data-driven decision-making, and continuous improvement. We actively invest in developing talent from within, offering strong internal mobility and long-term career opportunities.

Position Summary
The Entry-Level Administrative Assistant plays a crucial role in supporting our logistics and operations teams. This position focuses on data entry, database maintenance, reporting, document control, and internal coordination across departments.

This is an excellent opportunity for someone eager to launch a career in logistics, supply chain, or operations within a stable and growing organization.

Key Responsibilities

• Accurately and efficiently enter and update data in internal logistics and operations systems, ensuring information is current and error-free.
• Maintain, organize, and continuously audit digital records, reports, and documentation related to transportation, warehousing, and distribution, supporting operational transparency and compliance.
• Provide proactive day-to-day administrative support to operations and department managers, including scheduling, correspondence, and task coordination.
• Generate comprehensive weekly and ad hoc reports using Microsoft Excel.
• Review and reconcile data across multiple systems for accuracy, completeness, and consistency, identifying discrepancies and collaborating with teams to resolve issues.
• Assist with document control, internal process tracking, and standard operating procedure compliance to streamline workflow and support continuous improvement initiatives.

Qualifications

• Associate’s degree required, bachelor’s degree preferred
• Related work or internship experience is a plus but not required
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Strong attention to detail with an analytical, data-focused mindset
• Ability to prioritize tasks and stay organized in a fast-paced logistics environment