Facilities Administrator

Company Description

Ennoble Care is a community-based provider of primary, palliative, and hospice care services, guided by our mission, "To Care Is An Honor." With clinicians licensed across New York, New Jersey, Maryland, DC, Virginia, Georgia, Missouri, Oklahoma, and Kansas, Ennoble Care is dedicated to delivering exceptional care to patients and their families. Our team places a strong emphasis on compassionate, patient-centered healthcare to meet the unique needs of each individual.

Role Description

The Facilities Administrator is responsible for the physical operations of all Ennoble Care office locations. This role ensures our offices are safe, functional, and well-maintained environments for our employees and visitors. The ideal candidate is highly organized, comfortable with travel, and experienced in managing vendor relationships and commercial lease agreements. This position reports directly to the SVP of Systems and works closely with local office leads, the Procurement Team, and external vendors.

Key Responsibilities

Office Management

• Manage day-to-day facilities operations for 15+ office locations across 11 states

• Conduct regular site visits for inspections, buildouts, and issue resolution

• Coordinate with local office leads to address facility needs and concerns

• Oversee new office buildouts and existing office relocations

• Manage office setup for new locations including furniture, equipment, and signage

Lease Administration

• Assist CISO with commercial lease negotiations, renewals, and terminations

• Track lease terms, renewal windows, and termination clauses

• Coordinate with Legal and Finance on lease-related matters

• Manage lease documentation and maintain organized records

Vendor Management

• Manage relationships with facilities vendors: cleaning, maintenance, security, utilities, shredding

• Coordinate internet service installations with ISPs (vendor coordination; technical decisions handled by Systems Manager)

• Oversee copier/printer lease management

• Manage parking arrangements and water/food services

• Ensure vendor performance meets contractual obligations and service level agreements

Maintenance & Safety

• Coordinate building maintenance and repairs across all locations

• Manage relationships with property management companies and landlords

• Ensure offices meet safety and compliance requirements

• Oversee audio/visual equipment installation and maintenance

• Coordinate moving, disposal, and storage services as needed

Employee Support

• Coordinate workspace setup for new employees (in-office positions)

• Support onboarding process by ensuring physical workspace readiness

• Respond to employee facilities requests and issues

Systems Ownership

This role owns the following subcategories within the Facilities system:

• Audio Visual

• Cleaning

• Copier Leases

• Internet (vendor coordination only; technical/SD-WAN owned by Systems Manager)

• Maintenance / Security

• Moving / Disposal / Storage

• Office Leases (jointly with CISO)

• Office Setup

• Parking

• Shredding

• Utilities

• Water/Food

Qualifications

Required

• 3+ years of experience in facilities management, office management, or property management

• Experience managing multiple locations or a distributed office environment

• Strong vendor management skills with experience negotiating service contracts

• Familiarity with commercial lease terms and administration

• Excellent organizational skills and attention to detail

• Strong written and verbal communication skills

• Proficiency with Microsoft Office (Outlook, Excel, Word)

• Valid driver's license and ability to travel up to 40-50% of the time

Preferred

• Experience in healthcare, multi-site retail, or other distributed service organizations

• Experience with office buildouts and construction project coordination

• Familiarity with OSHA and workplace safety requirements

• Experience with facilities management software or CMMS systems

• CFM (Certified Facility Manager) or FMP (Facility Management Professional) certification

Travel Requirements

This position requires frequent travel to Ennoble Care office locations across multiple states. Expect to travel 40-50% of the time, including occasional overnight trips. A dedicated travel budget is provided to cover airfare, hotels, rental cars, and meals. Travel is typically planned in advance for site visits and inspections, but occasional urgent travel may be required for facility emergencies or time-sensitive buildouts.

What We Offer:

• Competitive salary

• Comprehensive health, dental, and vision insurance

• 401(k) with company match

• Paid time off and holidays

• Opportunity to shape facilities operations for a growing healthcare organization

• Collaborative team environment with direct access to leadership

How to Apply:

Interested candidates should submit a resume and cover letter outlining their relevant experience, particularly with multi-site facilities management and vendor relationships.

Ennoble Care is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.