Assistant Property Manager - Columbia Center

Assistant Property Manager – Columbia Center Seattle, WA The following statements are to describe the general nature and level of the work being performed by the individual and are not intended to be all-inclusive. They represent essential elements and criteria necessary to successfully perform the job. It is generally agreed that other duties may be assigned from time to time. Summary The Assistant Property Manager is responsible to assist the Property Management Team in the day-to-day operations of an assigned portfolio of properties, is responsible for the administration of the lease document, ensuring that all lease conditions are met. Assist in the maintenance of accurate rent rolls and stacking plans, and support the Property Operations Team (Property Manager, Sr. Engineer, and Property Accountant) in meeting the operations needs that serve the building tenants. Responsibilities Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals. Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints, and proactively contacting tenants concerning their tenancy in the building. Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner. Assist in coordination of special events or operational events at the building. These could include marketing events, tenant advisory board meetings, holiday decorations, and/or tenant surveys. Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property. Operations Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease. Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives; communicating with engineers, vendors and tenants including producing & ensuring delivery of non-standard building memos. Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant, to include but not be limited to janitorial, landscaping, pest control, signage issues, day porters, etc. Special attention to be placed on the “path of entry” into and through each property. Assure vacant spaces are in best condition to assist in the marketing efforts of Owner. Assist in the coordination of the fire/life safety program; assuring training for staff, tenants & floor wardens have been completed. Assure vacant spaces are in best condition to assist in the marketing efforts of Owner. Assure Certificate of Insurance policy developed by Company and/or Owner is strictly adhered to. Assure the Security of employees and tenants by clearly understanding the Company and/or owner’s established emergency response procedures. Participating in training as required and “on call” responsibilities. Assist the Asset Manager and Property Management Team in the production of financial reports required by Owner, by clearly understanding budgeted line items of responsibility, providing variance explanations and re-forecasting information as required. Assist the Property Management Team in the preparation of the annual operating budget including input of income and expenses. Assure invoices are coded properly prior to being input by accounting in the A/P process. Assure tenants are invoiced for all work above and beyond the requirements of the lease document. Make recommendations to improve net operating income by increasing revenues and/or decreasing operating expenses. Skills + Abilities Excellent organizational and communication skills Effective business writing skills Strong Accounting and Finance skills Customer service oriented Minimum Qualifications 2+ years administrative experience Proficient in MS Word and Excel Associate’s degree in business management (preferred) or equivalent body of knowledge or experience Commercial Real Estate experience preferred but not required Urban Renaissance Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Benefits Comprehensive medical, dental, and vision benefits Prescription program Generous paid time off Paid Family Leave Program Employee assistance program Connection Team events Management 1:1s and open forums Growth Workshops and training Personal learning and development Business association sponsorships Hosted Lunch & Learns Security 401(k) plan with employer match Parking and child care FSA Long Term Disability Free financial planning and advisory services Emergency preparedness, first aid, and CPR training Transit sponsorship Morgan Building 720 SW Washington St Suite 640 Portland, OR 97205 #J-18808-Ljbffr URBAN RENAISSANCE GROUP