Contract Administrator

Contract Administrator The PENTA Building Group is looking for a Contract Administrator to join our team in Phoenix, Arizona! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will also: Review Owner contract, startup forms, and project setup/roles for contract setup and start up Manage contract lifecycles including Lump Sum, GMP, Tribal, Joint Venture (PENTA Request and submit insurance from PENTA; Request, collect, and process insurance from all Subcontractors Manage Subcontractor enrollment and CIP costs for all OCIP and CCIP projects AP Vendor setup for Subcontractors (W-9 to Acct) Review bond recommendation with Project Manager Document Tracking: Collect and process all preliminary notices, bonds, Union letters, safety hours, certified payroll, tax exempt documents, and tribal documents Collect and update all City/State licenses and insurance cost worksheets Collect and process Union letters and safety hours; collect and submit DETR Collect, review, and process closeout documents Issue/create, submit, and collect all Subcontracts/POs and exhibits; collect labor rates and tickets Subcontractor Billings: Collect and review conditional and unconditional waivers and equipment lists Collect, review, and process G702/G703 and stored material backup Create and process SL worksheets Request and track Subcontractor payments Owner Billings: Apply Owner change orders to billings; JB progress billing Review/adjust or mark up job cost, timecard, and allocation reports as needed Collect/mark up billing backup as needed Collect, review, and process Owner required documents; monitor Owner payment Enter AP/PO unapproved invoices Complete and submit form for project management time moves; verify for accuracy Manage job cost adjustments and cost movements Assist with training of new Assistant Contract Administrators Other responsibilities as assigned that are not listed here We trust that you have: 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience Prior experience working in the AEC industry is preferred Experience with tax mitigation is a plus Experience working on tribal construction projects is a plus Strong verbal and written communication with a proactive attitude and solutions-based approach Strong organizational and time management Proven ability to adapt behavior or work methods in response to new information or conditions Experience with follow-up and monitoring of work to ensure quality standards and attention to detail Flexibility to travel to various jobsites in Phoenix, Arizona #J-18808-Ljbffr