Legal Secretary

Job Description

Job Description

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, take messages, and direct calls to the appropriate person
• Coordinate and schedule depositions, hearings, and meetings
• Assist with document preparation
• Conduct legal research and gather relevant case information
• Organize and maintain case files in document management system (iManage)
• Coordinate and schedule meetings, conferences, and travel arrangements
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
• Open new files and running conflicts
• Updating docket sheet or information sheet on the file
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Experience

• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
• Knowledge of e-filing in state and federal courts
• Previous experience working as a legal secretary on the litigation defense side is highly preferred
• Knowledge of court rules and procedures
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently and as part of a team

Technology

Mayer LLP has implemented the following technology platforms:

• Westlaw
• Harvey AI
• Coyote
• PointOne
• iManage 

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

Compensation is commensurate with experience  

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.