Payroll Specialist

Payroll Specialist

The Payroll Specialist is responsible for supporting the day-to-day administration of human resources, payroll, and office operations. This position plays a key role in ensuring accurate payroll processing, maintaining employee records, supporting recruiting and onboarding activities, and providing exceptional customer service to employees and applicants. The ideal candidate is highly organized, detail-oriented, and able to maintain strict confidentiality while working in a fast-paced environment.

Essential Duties and Responsibilities

• Maintain strict confidentiality and exercise discretion when handling sensitive employee and company information.
• Process weekly payroll for multiple entities, including collecting and verifying employee timekeeping records, importing and exporting payroll data, and maintaining cost codes and job numbers.
• Reconcile payroll entries, deductions, and benefit statements.
• Initiate weekly EFTs payments and file monthly and quarterly payroll tax returns for multiple states.
• Maintain employee records, databases, and spreadsheets, including PTO balances, benefit eligibility, and sick leave tracking.
• Support HR functions including data entry, policy updates, employment verification requests, and employee communications.
• Assist employees with questions regarding payroll, benefits, time off, direct deposit, and other HR-related matters.
• Prepare and maintain new hire orientation materials, benefit enrollment packets, 401(k) information, and other employee documentation.
• Assist with employee engagement activities and company events as needed.
• Monitor office and jobsite supply inventories and coordinate supply orders as needed.
• Provide general administrative support and perform other duties as assigned.

Required Qualifications

• High school diploma or general education degree (GED) equivalent.
• Two years of related experience or training (construction industry preferred).
• Knowledge of HR and payroll practices and general office procedures.
• Proficient use of MS Excel, Word, and Outlook.
• Ability to effectively identify and resolve problems in a timely manner.
• Ability to communicate effectively with various levels throughout the organization.
• Demonstrate technical aptitude.
• Detail oriented.
• Ability to work independently in a fast-paced environment.
• Sage300 CRE Experience (Preferred)