Commercial Assistant Property Manager

Position Responsibilities

Responsibilities include but are not limited to:

• Develop and maintain working relationships with tenants and decision-makers
• Coordination and implementation of portfolio-specific tenant outreach programs
• Address tenant concerns quickly, professionally, and economically
• Attend regular meetings with Senior Property Manager and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Review, code, submit and track vendor invoices
• Prepare purchase orders and service agreements
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
• Coordinate tenant survey process, including annual action plan implementation
• Maximize recoverable income on a property-by-property basis
• Prepare tenant billings
• Monitor and collect accounts receivables from tenants
• Work with the Senior Property Manager to develop and manage operations within each respective property budget
• Assist and support the Senior Property Manager in the preparation of monthly property financials
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
• Inspect properties on a consistent basis and make recommendations based upon data collected
• Assist with collection and coordination of market data, including market rents and operating expense estimates
• Coordinate all phases of pre- and post-move in process
• Oversee projects as requested by Senior Property Manager
• Schedule meetings with vendors, and facility maintenance teams as needed
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments
• Performs other duties as assigned by Senior Property Manager and Regional Property Manager
• Perform all duties assigned to the Senior Property Manager in their absence
• Ability to travel 15%
• Attendance is an essential function of the job

Position Requirements

• Bachelor's degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
• Professional designation from BOMA, IREM, or CCIM is preferred
• Minimum of 3 years of experience in commercial real estate property management
• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
• Ability to multi-task and prioritize tasks
• Experience in the analysis of operational and financial data
• Possess strong initiative and sense of personal responsibility
• Ability to establish and maintain rapport with business community and interact with various levels of professionals
• Excellent organizational, written, and verbal communication skills
• Base Salary (based upon, and subject to, candidate experience): $85,000 - $95,000