Scheduling Office Coordinator

Job Description

Job Description

About VIS

Vascular & Interventional Specialists is a physician-owned practice focused on delivering high-quality care in modern, purpose-built procedure centers. Our team is committed to excellent patient service, efficient operations, and a supportive workplace culture.

About the Role

The Scheduling Office Coordinator is often the first point of contact for patients and visitors, helping create a welcoming, organized, and professional experience from arrival through follow-up. This role supports patient check-in, phone coverage, office coordination, communication, and daily administrative workflows at our procedure center.

Key Responsibilities

• Greet patients, visitors, vendors, and team members in a warm and professional manner.
• Check in patients, verify demographics, confirm required paperwork, and support accurate patient registration.
• Answer incoming calls, route messages appropriately, and provide helpful information to callers.
• Assist with appointment reminders, follow-up outreach, and patient communication as directed.
• Coordinate transportation needs and communicate updates to the appropriate clinical or administrative team members.
• Maintain a clean, organized, and welcoming lobby, front desk area, and guest restroom presentation.
• Monitor front office supplies and notify the appropriate team member when items need to be ordered.
• Support patient service initiatives, office communication, and day-to-day administrative workflows.
• Maintain patient confidentiality and comply with HIPAA standards and VIS policies at all times.

Qualifications

• High school diploma or equivalent required.
• Customer-facing experience in a medical office, healthcare setting, or professional office environment preferred.
• Comfort answering multi-line phones, greeting visitors, and managing competing front desk priorities.
• Experience with scheduling, registration, or electronic medical record systems preferred.
• Strong communication skills, attention to detail, and a patient-centered approach.
• Ability to maintain professionalism, discretion, and confidentiality in a healthcare environment.

What We Offer

• Competitive compensation commensurate with experience.
• Employer-sponsored health, dental, and vision benefits.
• Paid time off and paid holidays.
• Continuing education and licensure-renewal support, where applicable.
• A stable, physician-owned practice that invests in its team and provides a collaborative work environment.

Work Environment and Schedule

• Work is performed primarily in a professional outpatient healthcare office and procedure center environment.
• This role involves frequent interaction with patients, visitors, providers, vendors, and team members in person and by phone.
• The position requires regular use of office equipment, including computers, phones, printers, scanners, and electronic medical record or scheduling systems.
• The role may involve exposure to standard healthcare office conditions and requires adherence to infection control, privacy, and safety policies.
• Schedule is generally during regular business hours, with flexibility needed to support patient care schedules, clinic operations, and occasional changes in workflow.
• Regular, reliable attendance and punctuality are essential to support front desk coverage and patient service needs.