Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership for an insurance organization in Falls Church, Virginia. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate with confidence, and maintain an effective presence in a fast-paced office environment. The role requires excellent judgment, strong attention to detail, and the ability to prepare executive-level materials with accuracy and care.

Responsibilities:
• Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments.
• Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur.
• Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review.
• Record key discussion points during meetings and produce clear, organized notes and follow-up items.
• Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders.
• Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word.
• Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution.
• Maintain a high standard of discretion and accuracy in all interactions and deliverables.• At least 5 years of experience providing direct administrative support to C-level executives.
• Strong background working in a detail-focused office setting with exposure to executive-level operations.
• Proven ability to manage calendars, prioritize changing demands, and handle multiple tasks without losing accuracy.
• Excellent written and verbal communication skills with strong attention to detail.
• Experience preparing board presentations, meeting documentation, and executive reports.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
• Hands-on experience arranging executive travel and using Concur for travel coordination and related processes.
• Detail-focused and composed demeanor with the ability to work effectively with senior leadership.