Accounts Payable Specialist

Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Concord, CA; and Salt Lake City, UT.

As an Accounts Payable (AP) Specialist , you will be on a team of accounting professionals who provide in-house support for the company’s multiple offices and projects. This position will be based out of our Portland, OR headquarters. The Accounts Payable Specialist acts as the key contact for project teams, clients, vendors, and subcontractors. 

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at

What you’ll be doing:
You will be responsible for providing timely and accurate payments to vendors and subcontractors. You will support the accounting department in maintaining efficiency and effectiveness in the team’s customer service to our subcontractors, vendors, clients, and employees. This is a mid-level role that supports our construction projects.

AP Specialist’s at Harder perform the following daily tasks:

• Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
• Perform company credit card reconciliation and payment
• Maintain exceptional organization of accounts payable files
• Maintain exceptional relationships with vendors
• Effectively utilizes software systems for paperless invoice processing
• Build and maintain relationships with employees, subcontractors, and vendors
• Ensure accurate and timely payment of all invoices
• Conduct statement review and research, and prepare timely payment status responses to vendors
• Identify purchase order issues and communicate effectively with the project team to resolve them
• Communicate with subcontractors and vendors regarding invoicing and payment issues and work to remedy root causes
• Collaborate with the AP Manager and CFO to continuously improve the entire AP process
• Support the team environment by cross training and assisting where needed
• Provide support to the project team and assist with issues, training, and issue resolution

What you will need to be successful in this role:

• Ability to analyze information and processes
• Detail-driven and able to work independently in a fast-paced environment
• Ability to prioritize effectively
• Excellent communication and interpersonal skills
• A track record and passion for process improvement
• Proficiency with computers, especially business solutions and bookkeeping software
• Motivation to develop and maintain internal and external relationships
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation

Education/Experience:

• 1 – 5 years’ experience in an Accounts Payable environment
• Experience in construction industry or similar project-focused environment
• Experience with Purchase orders
• Exposure to Vista Viewpoint or other construction bookkeeping software preferred  

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. 

This position is hourly. No recruiters. No phone calls, please.

About Harder
Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder’s commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws.

It is Harder’s policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.