Department Coordinator (Administrative Support Coordinator II)

Apply now Job no: 557736 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Description Position Summary San Diego State University is seeking a highly organized and proactive Department Coordinator to support the Department of Aerospace Engineering. In this role, you’ll serve as a key administrative support partner—coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations. Key Responsibilities Department Administrative Support : Provide administrative support to the Department Chair, assisting with document and correspondence review, class scheduling in Astra and my.SDSU, meeting coordination, and execution of special projects and departmental operations. Budgeting & Financial Coordination : Reconcile monthly departmental budgets; process purchases, travel, and reimbursements; and coordinate financial activities to support departmental needs and student organizations. Operations & Program Support : Supports student assistant hiring and training, course scheduling in my.SDSU, facilities management, and event planning. Compliance & Reporting : Prepare and submit Academic Planning Database reports (APDB), collect and analyze related data for ABET and program assessment, and meet regularly required reporting deadlines. Faculty Support Services : Serves as primary resource for academic processes, preparing instructional materials, and managing faculty documentation in OnBase and my.SDSU. Digital Content & Communications Outreach : Maintains department webpages with Omni Update, support updates in social media and LinkedIn presence, and assist with preparation of department newsletters and send out. Office & Front Desk Support : Support daily office operations including front desk support, records management, supply procurement, equipment maintenance, and handling inquiries from students, faculty, and visitors. Position Information This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The SDSU Department of Aerospace Engineering offers an accredited program leading to the B.S. degree in Aerospace Engineering. The Department also offers a M.S. degree in Aerospace Engineering and participates in the Joint Doctoral Program (JDP) in collaboration with UCSD. In Fall 2025, there were about 621 undergraduate students, 36 M.S. graduate students, and 18 JDP graduate students enrolled in the program. The department personnel consists of 144 full-time faculty, a full-time technician, a full-time coordinator, and a number of part-time lecturers, and adjunct and affiliated faculty. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in a higher education or public sector environment, including budget management, purchasing, event coordination, and website updates. Ability to work effectively with diverse student populations Strong organizational, written, and oral communication skills. Proficiency in using MS Office Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates. CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. Full Benefits Package Includes Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with TitleVI of the Civil Rights Act of 1964, TitleIX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition209 (Art.I, Section31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Supplemental Information Apply by May21st,2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H‑1B visa). Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person’s identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke‑free campus. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Justin Phung at View email address on click.appcast.io . Advertised: May072026 Pacific Daylight Time Applications close: #J-18808-Ljbffr